Schedule effective meetings

Jump start the effectiveness of your meeting from the moment its scheduled by following some basic tips. Then, consider what will need to be done before, during, and after the meeting.

Before you schedule a meeting

  1. First, ensure a meeting is the best method.

  2. Check everyone’s time zones, consider international holidays, and share the burden of meetings that occur outside of regular working hours for your region.

  3. Avoid double or triple booking without asking first.

  4. Include an agenda and any information that should be read in advance in the meeting invitation.

  5. Ensure you include a link to the Microsoft Teams meetings for those that need to call in.

  6. Record the meeting to provide people with a way to catch up with the content if they cannot attend.

  7. Give participants time to transition between meetings by configuring the Outlook calendar invite to end the meeting five minutes early.

Resources

Schedule a Teams meeting from Outlook

Schedule a meeting with Outlook

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