Record a meeting in Microsoft Teams
Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization.
A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording.
Notes:
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Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.
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When you view a meeting recording, you'll see no more than four peoples' video streams at once.
In this article
Important:
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As of August 2021, Teams meeting recordings are no longer saved to Microsoft Stream. All recordings are now saved to OneDrive and SharePoint.
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If your organization still uses Stream, please note:
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After the recording has stopped, it's processed (which could take a while) and saved to Microsoft Stream, and then it's ready to play.
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The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.
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If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.
Start recording
When you start recording a meeting, you also turn on live transcriptions (if your IT admin allows transcriptions).
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Start or join the meeting.
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Go to the meeting controls and select More actions
> Start recording.
Everyone in the meeting gets notified that recording and transcription have started.
Notes:
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You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.
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Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription.
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Stop recording
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Go to the meeting controls and select More actions
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Choose one of the following:
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Stop recording: Stops the recording and live transcription.
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Stop transcription: Stops just the live transcription. The recording continues until you select Stop recording.
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Find recordings
Recordings are available in different places depending on the type of meeting.
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The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.
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The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).
Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them.
Who can start or stop a recording?
Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.
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Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
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Has recording enabled by an IT admin.
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Isn't a guest or from another organization.
|
Type of user |
Can start recording? |
Can stop recording? |
|---|---|---|
|
Meeting organizer |
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|
|
Person from same org |
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|
|
Person from another org or company |
|
|
|
Guest |
|
|
|
Anonymous |
|
|
Notes:
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Recording continues even if the person who started the recording has left the meeting.
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The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.
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If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.
With Teams Premium, meeting organizers can easily manage who can record when scheduling Teams meetings. There are two options for who can record a meeting: organizers and co-organizers, or organizers and presenters.
See Roles in a Teams meeting for details about selecting presenters and changing someone's role before and during a meeting.
Note: Teams Premium is an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to this license, contact your IT admin.
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Go to Calendar on the left side of the app and select New meeting in the top right corner.
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Invite people to the meeting.
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In the meeting invitation, select Meeting options.
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Set meeting participants as presenters and co-organizers, as necessary.
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Next to Who can record, select an option from the dropdown menu.
6. Select Save and then send the meeting invite.
Manage the expiration of a meeting recording
Your admin's settings determine whether (and when) a recording will expire. If your recording has an expiration date, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.
Open the details pane to view or change the expiration date.
There are a couple of different ways to get there:
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Click on the recording to open it in your browser. Once the browser page has opened, select
in the upper right to open the details pane. -
Or, go to My files in your OneDrive or SharePoint site and view as a list. Mouse over the recording in question, select Show actions (the three vertical dots to the right of the file name), and then choose Details.
When the details pane is open, look for Expiration date. Here's where you'll see the date that's currently set.
Open the drop-down to see your options for changing the date. Extend the recording's availability for a certain number of days, or pick a specific date on the calendar. You can also choose No expiration if you don't want it to be deleted.
Notes:
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The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don't worry—if you've selected No expiration, it won't expire.
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The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
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Watching the recording won't affect the expiration date.
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More info for admins can be found here.
Privacy
When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.
In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement.
The person who initiates the recording is the owner. Only the owner can delete the recording.
|
Type of recording |
Permission to view |
Permission to download |
|---|---|---|
|
Channel meeting |
Team |
User with view permission |
|
Private meeting |
Invited and attended users (chat members) |
User with view permission |
|
Group call |
Chat members |
User with view permission |
|
One-to-one call |
Chat members |
User with view permission |
|
One-to-one PSTN call |
Teams user |
Teams user |
Troubleshoot recordings
If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:
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Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
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An IT admin must provide a recording license to both the meeting organizer and the recorder.
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Guests or federated users can't record meetings or calls.
Want to know more?
Note: Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.
Important:
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As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change.
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If your organization still uses Stream,please note the following:
-
After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.
-
The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.
-
If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.
You can start, stop, and view meeting recordings in Teams mobile app.
To start recording, go to the meeting controls and select More options > Start recording.
Everyone in the meeting will be notified that recording has started.
To stop recording, go to the meeting controls and select More options > Stop recording.
The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it will be ready to play.
The person who started the recording will receive an email from Microsoft Stream when the recording is available. The recording will also show up in the meeting chat—or in the channel, if you’re meeting in a channel.
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