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Set-up auto-reply (out of office)

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Microsoft 365 subscribers can set up automatic replies for when they are out-of-office or unavailable to respond to email.

  1. Select File > Automatic Replies.

    Note: If you don't see the Automatic Replies button, follow the steps to use rules to send an out of office message.

  2. Select Send automatic replies.

  3. If you don't want the messages to go out right away, select Only send during this time range.

  4. Choose the dates and times you'd like to set your automatic reply for.

  5. Type in a message. You can format the text using the tool bar, or cut and paste text you've formatted, including hyperlinked text. 

  6. Select OK.


  • To set an automatic reply for contacts outside your company, select Outside My Organization > Auto-reply to people outside my organization, type in a message, and select OK.

  • The OK button may be missing because of certain screen solution and scaling settings. To resolve this issue, you can adjust the screen resolution and scaling settings, or use a large monitor.

Want more?

Send automatic out of office replies from Outlook for Windows

Automatically reply to email messages without using an Exchange Server account

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