Set up your SharePoint hub site

Set up your SharePoint hub site

SharePoint administrators can create hub sites in SharePoint in Microsoft 365. To create a hub site, a SharePoint admin changes an existing site to a hub site. 

A hub site links together sites based on a project, department, division, region, and so on. Associating a site with a hub site makes it easier to discover related content, news, and site activity across all associated sites. Getting the most value from hub sites requires some initial planning.

Use hub sites when you need:

  • Consistent branding across a collection of associated sites.

  • Increased visibility to collections of related content.

  • Enhanced search and navigation capabilities for content relevant to specific groups of people.

Notes: 

  • To perform these steps, you must be the site collection admin.

  • Some functionality is introduced gradually to organizations that have set up the targeted release options in Microsoft 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.

In this article:

Hub site basics for hub site owners

Edit the hub site name and logo

The hub name and logo appear in the hub site navigation bar and lets others identify the hub when connecting sites.

Example of a hub header, highlighting the hub name and logo

  1. Select Settings Settings for SPO Migration tool .

  2. Select Hub site information.

  3. Make your edits and Save your changes.

Note: You can hide the hub site name as long as you have selected a logo

Edit the nav bar

To ensure content can be easily discovered, customize the navigation of your hub site. Consider using a mega menu to increase content visibility. 

Image of a navigation bar with "edit" highlighted

  1. Select Edit.

  2. To add a new menu link or header, hover in between menu topics until you see the plus sign.

  3. To edit, move, and remove nav links, select the ellipsis.

  4. Make your edits and Save your changes.

Change the hub site theme

All sites associated with the hub site inherit the hub site theme.

  1. Select Settings Settings for SPO Migration tool .

  2. Select Change the look.

  3. Select the look you want. A preview of the theme appears.

  4. To apply the theme to your site, select Save.

Notes: 

  • If the theme for the site that was converted to a hub site was never changed from the default theme assigned by SharePoint at the time it was created, the sites associated with the hub site do not inherit the hub site theme.

  • Classic experience SharePoint sites that are associated with a hub site retain their original theme.

  • Changes made to the theme may not appear right away.

Choose a site design for associated sites

Associated sites are the individual sites that are connected to the hub site. If made available by your admin, select a site design to apply to all associated sites. The site design automatically applies to sites that join the hub site in the future.

  1. Select Settings Settings for SPO Migration tool .

  2. Select Site information.

  3. From the dropdown list, select the site design you want applied.

  4. Select Save.

Note: Your admin manages site design options.

Hub permissions

Enable hub permissions to sync site permissions to increases access to all sites in the hub. Hub permissions apply to individuals, Office 365 Groups, or security groups, as visitors on associated sites. 

A couple of considerations:

  • For now, when you share the hub with others, they can only be added as a visitor

  • Associated site owners are not required to sync site permissions with hub permissions in order to associate to the hub. This enables sites that contain sensitive information to remain associated to the hub but not shared with everyone.

  • Existing site permissions will not change when permissions sync with hub permissions.

  • Updating hub permissions can take up to 4 hours to reflect on associated sites once they have been visited.

  • When an associated site leaves the hub, the hub permissions are removed from the site.

  • Viewers will see content, news, and site activity differently on each site associated to the hub based on the permissions set by the site owner.

Set up your hub to sync permissions with associated sites:

  1. Select Settings Settings for SPO Migration tool  followed by Site Permissions

  2. Navigate to the Hub pivot

  3. Switch the toggle to ON to automatically sync hub site permissions with sites that associate to the hub.

5.   Then, to give access to this hub site, enter the names of individuals or groups.

Hubs permissions panel

Hubs permissions panel, toggle on

Manage site association approval flows

Create an approval flow

To ensure organizational coherence and to protect sensitive content, manage sites associated to hub sites through a standard approval process. Creating approval flows ensure new site associations meet a standard set of criteria determined by the hub site owner before joining the hub site. 

After your admin has created a hub, site collection admins for the hub can create and manage site association approval flows in Hub site information.

To create a new approval flow:

  1. Go to the hub site and select Settings  Settings for SPO Migration tool , and then click Hub site settings.

  2. Toggle the Require approval for associated sites to join.

  3. To create the approval flow, select Create flow.

  4. Name your flow.

  5. Confirm the approved site additions come from one or more of the hub site owners.

  6. To complete and implement the new flow, select Create flow.

View flow details and manage previously created flows in Hub site settings.

Note: There are no approval flows for sites leaving hub sites.

Turn off an approval flow

  1. Go to the hub site, select Settings Settings for SPO Migration tool , and then select Hub site settings.

  2. Toggle the Require approval for associated sites to join.

  3. After you toggle this setting, new sites will not require approval to be associated with this hub site. Your approval flow will not be deleted.

 View flow details and manage previously created flows in Hub site settings.

Delete an approval flow

When you turn off an approval flow, the approval flow is not automatically deleted.

To delete the approval flow:  

  1. Go to the hub site, and in the left hand corner of the Microsoft 365 navigation bar, select the App launcher icon.

  2. To navigate to the Power Automate website, select the Power Automate app. If you do not find the Power Automate app, select Explore all your Apps, and then scroll through the list and locate it.

  3. To view all previously created and active flows, select My flows.

  4. Select the approval flow, and then select Delete.

After the flow is deleted, it is deleted permanently from the flow in Power Automate.

Do more with your hub site 

Add the News web part

To see news from associated sites, Add the News web part to the homepage.

In the news web part, select "sites across the hub" as the source. You can choose which associated sites display news on the hub site home page, and viewers will only see news for sites they have access to.

Add the Sites web part

To see activity on associated sites, Add the sites web part to the homepage.

Add the Highlighted Content web part

To dynamically display content from a document library, a site, a site collection, or all sites, Add the highlighted content web part.

More about SharePoint hub sites

What is a SharePoint hub site?

Create a hub site in SharePoint Online

Associate a SharePoint site with a hub site

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