Six simple steps

Step 3: Share and collaborate

Share and collaborate

With Microsoft 365, you can securely share files, edit together in real time, and be productive wherever you are, on any device. Check out Best practices for collaborating to learn more.

Share files

To share a file from an Office app like Word, Excel, or PowerPoint:

  1. Select Share Share on the ribbon.

  2. Enter a name or email address.

    Note: To change permissions, select the drop-down. Allow editing is checked by default. To change to view only, uncheck this box and select Apply.

  3. Select Send.

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Collaborate with others

After you share your file, you can work on it with others at the same time.

You can co-author with others in the Office for the web, mobile, and desktop apps.

Colored flags show you who is editing and where.

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