Transfer ownership of a form

Transfer ownership of a form

Tip: Create a survey, quiz, or poll with Microsoft Forms. Want to capture and analyze enterprise customer feedback? Try Dynamics 365 Customer Voice.

If you've created a survey, quiz, or poll, you can easily move it to a group so everyone in your group becomes owners of that form.

Transfer your form to a group

  1. Go to forms.office.com, sign in with your Microsoft 365 work or school account or Microsoft personal account (Hotmail, Live, or Outlook.com), and then find the form you want to transfer.

    Note: You can also log in to Office.com, look for the Microsoft 365 icons on the left, and then select Forms.

  2. Click More form actions More options button in the upper right corner of the form tile, and then select Move.

    In Microsoft Forms, choose a form in the My forms tab to move to a group

    Note: You can only move the form if you're the owner of that form. You may not transfer the ownership of a form that is shared with you.

    Note: If you don't see the Move option, scroll down to the bottom of your page and select All My Forms.

    Link to All My Forms for Microsoft forms on Office.com

    On the form you want to copy, select More options in the upper right corner of its tile, and then choose Move.

    Options to open a form in a browser, move a form, copy a form, or delete a form for Microsoft Forms

  3. Select the group you want to transfer your form to, and then click Move.

    Choose the group for which you want to move your form from My forms tab to Group forms

  4. The form you moved will appear in the Group forms tab.

    Microsoft Forms Group forms tab

    Note: If you don't see the Group forms tab, scroll down to the bottom of your page to see My groups. This list shows all the groups you belong to and the forms owned within those groups.

    List of your groups that contain forms for Microsoft Forms on Office.com

    Click on a group to see the form you transferred to this group.

What happens to the Excel workbook of my newly transferred form?

Your newly transferred form will inherit all the features of a group form, such as its responses stored on the group SharePoint in Microsoft 365 page. Under the name of the form title, a new Excel workbook will be created in the Documents folder of the SharePoint in Microsoft 365 page and include all previously captured responses. Any new responses will be synced to this new Excel workbook.

Important: Don't move the Excel workbook to another location. New responses coming in won't sync with an Excel workbook that has been moved.

Will the link to my original (individual) form work after it's been transferred to a group?

Yes, the link pointing to the original form will still work after the form has been moved to a group. The response of a submitter who uses an old link (to the original form) will be captured in the Excel workbook stored on the group SharePoint in Microsoft 365 page.

How do I share a form in my group's Microsoft Teams channel?

After you've moved your form to a group, you can add the form as a tab in Microsoft Teams.

  1. In the Forms tab configuration page that opens, choose Add an existing form.

    Add an existing group form to Microsoft Teams

  2. In the Search field, type in the name of the form you want to add or select from the list below the field.

  3. In the dropdown list below Add an existing form, select Collaborate.

  4. Post to the channel about this tab is automatically checked so you can immediately share your new form with your team. If you don't want to share it right away, deselect this option.

  5. Click Save.

What if a form owner has left my organization? How can I transfer their form?

To transfer the form of someone who has left your organization, the following requirements must be met:

  • You are the global administrator of the organization and have a valid Forms license.

  • The employee whose form you want to transfer has an account that has been deleted or disabled.

  • The form is transferred within 30 days of when an account was deleted.

    Note: There is no time restriction to transfer ownership of a form from an account that has been disabled (and not deleted).

If all requirements are met, you may transfer form ownership. In the address bar of your browser, replace the existing URL with the following:

  1. https://forms.office.com/Pages/delegatepage.aspx?originalowner=[email address]

    Note: email address = Email address of the form owner that has left your organization and/or whose account has been disabled.

    For example, if the form owner ("Jason Fabian") left your organization ("Contoso"), your workaround URL would look like this:

    https://forms.office.com/Pages/delegatepage.aspx?originalowner=JasonFabian@contoso.com

  2. You now have access to the former employee's forms. On the form you want to transfer, click More form actions More options button , and then select Move.

How do I check to see if a user account has been "hard deleted"?

  1. Admins can login to Microsoft Graph.

  2. In the top search box, paste the following URL:

    https://graph.microsoft.com/v1.0/directory/deletedItems/microsoft.graph.user?$filter=mail eq 'user email'

    Note: user email = Email address of the form owner that has left your organization and/or whose account has been disabled.

  3. Click Run query.

If the account information you're looking for is not returned in your query, this means the account has been "hard deleted" from the Azure Active Directory and you will not be able to transfer ownership of a form created from that account. Learn more about deleted accounts and associated data.

When I try to transfer ownership of a form, I get an error.

If you get an error message, any of the following may prevent you from transferring ownership of a form:

Error message

Explanation

We can't access this page

The forms owner still has an active account.

The forms owner still has an active Forms license and account.

We can't access this page

Make sure you’ve entered the email address correctly and the forms owner account wasn’t deleted more than 30 days ago. Then, try again.

The email address is spelled incorrectly and/or the forms owner account was deleted more than 30 days ago.

We can't access this page

Make sure you've entered the email address correctly, and then try again.

The email address is missing or spelled incorrectly.

Access denied

You may only access your own forms.

You are not a global admin with permissions to transfer ownership of another person's form.

Note: We are currently rolling out this feature, which is in early preview stages. If you have suggestions about how we can improve it, please provide your feedback at the Microsoft Forms User Voice site.

Got feedback on Microsoft Forms?

We'd love to hear from you! Please visit the Microsoft Forms UserVoice site to provide suggestions and vote on ideas others have already submitted.

See Also

Set up Microsoft Forms

Forms information for admins

Share a form to collaborate

Expand your Office skills
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Join Office Insiders

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