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You can choose to include colors or pictures in the background of a form template. Backgrounds can create contrast and interest when users are viewing your form on their computer screen.

However, background colors may not be optimal for printing, because users may not have color printers, and printing background colors in grayscale, or in black and white may make the form hard to read. Moreover, printing backgrounds may make a form print more slowly, and may waste printer ink or toner. For these reasons, Microsoft Office InfoPath 2007 does not print background colors or pictures by default.

You can use the following procedure if you want to test how background colors or pictures will look when printed. However, whether or not users can print backgrounds is determined by their individual Web browser settings. For example, background printing is turned off by default in Windows Internet Explorer, and turning it on in design mode will not override this setting. Generally speaking, it is not a good idea to use background pictures to communicate important information in the form.

  1. On the Tools menu, click Options.

  2. Click the General tab.

  3. Under General, select the Print background colors and pictures check box, and then click OK.

  4. On the File menu, click Print.

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