Use a screen reader to check and share your form or quiz results in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Microsoft Forms with your keyboard and a screen reader to check and share the results of a form or quiz. We have tested it with Narrator and JAWS in Microsoft Edge, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques. You'll learn how to access and review the response summary or the detailed results for each question or respondent. You'll also learn how to share the results with others and export the results data to Excel.

Notes: 

In this topic

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

  1. Open the form or quiz where you want to check the response summary.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Enter to select.

  3. To check the summary, do one or more of the following:

    • To have Narrator read the summary page out loud from the top of the screen onward, press the SR key+W.

    • To have JAWS read the summary page out loud from the top of the screen onward, press the SR+Down arrow key.

    • To review each item in the summary one by one, press the SR key+Right arrow key repeatedly.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

  1. Open the form or quiz where you want to check the details for a question.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Enter to select.

  3. Press the SR key+Right arrow key until you find the question whose response details you want to review.

  4. Press the Tab key once. You hear: "More details, button." Press Enter to select. The response details are displayed in a new view as a table.

  5. Press the SR key+Right arrow key to review the details of the question. You hear, for example, the name of the respondent and their response.

  6. To exit the details view, press Esc.

Check response data for a respondent

You can review all response details for each respondent separately.

  1. Open the form or quiz where you want to check the response data for a respondent.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Enter to select.

  3. Do one of the following:

    • For a form, press the Tab key until you hear "View results," and press Enter.

    • For a quiz, press the Tab key until you hear "Review answers," and press Enter.

  4. Press the Tab key until you hear the name of the respondent whose data is currently displayed, and press Spacebar.

  5. Press the Down arrow key until you hear the name of the respondent whose responses you want to check, and press Enter.

  6. Press the SR key+Right arrow key to navigate and review the responses.

  7. To return to the summary page, press the Tab key or Shift+Tab until you hear "Back, button," and press Enter.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

  1. Open the form or quiz whose data you want to export to Excel.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Enter to select.

  3. Press the Tab key until you hear "Open in Excel," and press Enter. The file is downloaded to your computer.

  4. To open the file, press Shift+F6 until you hear "Download bar," followed by the name of the quiz. Press the Tab key until you hear "Open file," and press Enter. The file opens in Excel in the read-only mode.

For information on how to analyze the form results in Excel, refer to the "Analyze form results in Excel section" in Check and share your form results or Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Co-authors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, co-authors can create new summary links.

  1. Open the form or quiz that you want to share.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Enter to select.

  3. Press the Tab key until you hear "More options," and press Enter.

  4. Press the Down arrow key until you hear "Create a summary link," and press Enter. You hear the link URL.

  5. Press the Tab key until you hear "Copy," and press Enter. The link is copied to the clipboard.

  6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Notes: 

  • If you share your form or quiz responses with anyone in your organization or school, and then decide to share it with only specific people in your organization or school, any summary sharing link that already exists can still be accessed by anyone inside or outside of your organization or school.

  • You can delete an existing summary link to disable it, which will reduce access to the response data. To delete the link, in the Responses tab, press the Tab key until you hear "More options," press Enter, press the Tab key until you hear "Remove link," and press Enter to select.

    You can then create a new summary link if you want to share it with a new audience, but this new summary link can still be accessed by anyone who gets a hold of it.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Microsoft Forms introductory course: Creating Authentic Assessments

Use Microsoft Forms with your keyboard and VoiceOver, the built-in macOS screen reader, in Safari to check your form and quiz results, and share them with others.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

  1. Open the form or quiz where you want to check the response summary.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Return to select.

  3. To check the summary, do one or more of the following:

    • To have VoiceOver read the summary page out loud from the top of the screen onward, press Control+Option+A.

    • To review each item in the summary one by one, press Control+Option+Right arrow key repeatedly.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

  1. Open the form or quiz where you want to check the details for a question.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Return to select.

  3. Press Control+Option+Right arrow key until you find the question whose response details you want to review.

  4. Press the Tab key once. You hear: "More details, button." Press Return to select. The response details are displayed in a new view as a table.

  5. Press the Control+Option+Right arrow key to review the details of the question. You hear, for example, the name of the respondent and their response.

  6. To exit the details view, press Esc.

Check response data for a respondent

You can review all response details for each respondent separately.

  1. Open the form or quiz where you want to check the response data for a respondent.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Return to select.

  3. Do one of the following:

    • For a form, press the Tab key until you hear "View results," and press Enter.

    • For a quiz, press the Tab key until you hear "Review answers," and press Enter.

  4. Press the Tab key until you hear the name of the respondent whose data is currently displayed, and press Spacebar.

  5. Press the Down arrow key until you hear the name of the respondent whose responses you want to check, and press Return.

  6. Press Control+Option+Right arrow key to navigate and review the responses.

  7. To return to the summary page, press the Tab key or Shift+Tab until you hear "Back, button," and press Return.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

  1. Open the form or quiz whose data you want to export to Excel.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Return to select.

  3. Press the Tab key until you hear "Open in Excel," and press Return. The file is downloaded to your computer.

  4. To open the file, press Shift+Tab until you hear "Downloads button," Press Spacebar to open the Downloads menu, then press the Tab key until you hear the name of the form or quiz and press Spacebar to open the file in Finder.

For information on how to analyze the form results in Excel, refer to the "Analyze form results in Excel section" in Check and share your form results or Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Co-authors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, co-authors can create new summary links.

  1. Open the form or quiz that you want to share.

  2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press the Right arrow key once. You hear: "Responses tab." Press Return to select.

  3. Press the Tab key until you hear "More options," and press Return.

  4. Press the Down arrow key until you hear "Create a summary link," and press Return. You hear the link URL.

  5. Press the Tab key until you hear "Copy," and press Return. The link is copied to the clipboard.

  6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Notes: 

  • If you share your form or quiz responses with anyone in your organization or school, and then decide to share it with only specific people in your organization or school, any summary sharing link that already exists can still be accessed by anyone inside or outside of your organization or school.

  • You can delete an existing summary link to disable it, which will reduce access to the response data. To delete the link, in the Responses tab, press the Tab key until you hear "More options," press Return, press the Tab key until you hear "Remove link," and press Return to select.

    You can then create a new summary link if you want to share it with a new audience, but this new summary link can still be accessed by anyone who gets a hold of it.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Microsoft Forms introductory course: Creating Authentic Assessments

Use Microsoft Forms with VoiceOver, the built-in iOS screen reader, in Safari to check and share the results of a form or quiz. You'll learn how to access and review the response summary or the detailed results for each question or respondent. You'll also learn how to share the results with others.

To export the form or quiz results to Excel, use your Windows PC or Mac.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the response summary.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. To have VoiceOver read the summary page out loud from the top of the screen onward, swipe up with two fingers.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the details for a question.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Swipe right until you find the question whose response details you want to review.

  5. Swipe right until you hear "More details, button," and double-tap the screen. The response details are displayed in a new view as a table.

  6. Swipe right to review the details. You hear, for example, the name of the respondent and their response.

  7. To exit the details view, scrub the screen back and forth with two fingers.

Check response data for a respondent

You can review all response details for each respondent separately.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the response data for a respondent.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Do one of the following:

    • For a form, swipe right until you hear "View results," and double-tap the screen.

    • For a quiz, swipe right until you hear "Review answers," and double-tap the screen.

  5. Swipe right until you hear the name of the respondent whose data is currently displayed, and double-tap and hold the screen until you hear an audio cue.

  6. Swipe right until you hear the name of the respondent whose responses you want to check, and double-tap the screen.

  7. Swipe right to navigate and review the responses.

  8. To return to the summary page, tap at the top of the screen with four fingers, then swipe right until you hear "Back, button," and double-tap the screen.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Co-authors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, co-authors can create new summary links.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz that you want to share.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Swipe right until you hear "More options," and double-tap the screen.

  5. Swipe right until you hear "Create a summary link," and double-tap the screen. You hear the link URL.

  6. Swipe right until you hear "Copy," and double-tap the screen. The link is copied to the clipboard.

  7. Paste the link, for example, to a Microsoft Teams channel or an email message.

Notes: 

  • If you share your form or quiz responses with anyone in your organization or school, and then decide to share it with only specific people in your organization or school, any summary sharing link that already exists can still be accessed by anyone inside or outside of your organization or school.

  • You can delete an existing summary link to disable it, which will reduce access to the response data. To delete the link, in the Responses tab, swipe right until you hear "More options," double-tap the screen, swipe right until you hear "Remove link," and double-tap the screen to select.

    You can then create a new summary link if you want to share it with a new audience, but this new summary link can still be accessed by anyone who gets a hold of it.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Microsoft Forms introductory course: Creating Authentic Assessments

Use Microsoft Forms with TalkBack, the built-in Android screen reader, in Chrome to check and share the results of a form or quiz. You'll learn how to access and review the response summary or the detailed results for each question or respondent. You'll also learn how to share the results with others and export the results to Excel.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the response summary.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. To have TalkBack read the summary page out loud from the top of the screen onward, swipe down-then-right. The Global Context Menu opens. You hear: "Read from top." Double-tap the screen and swipe right once to start reading.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the details for a question.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Swipe right until you find the question whose response details you want to review.

  5. Swipe right until you hear "More details, button," and double-tap the screen. The response details are displayed in a new view as a table.

  6. Swipe right to review the details. You hear, for example, the name of the respondent and their response.

  7. To exit the details view, swipe down-then-left.

Check response data for a respondent

You can review all response details for each respondent separately.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to check the response data for a respondent.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Do one of the following:

    • For a form, swipe right until you hear "View results," and double-tap the screen.

    • For a quiz, swipe right until you hear "Review answers," and double-tap the screen.

  5. Swipe right until you hear the name of the respondent whose data is currently displayed, and double-tap the screen.

  6. Swipe right until you hear the name of the respondent whose responses you want to check, and double-tap the screen.

  7. Swipe right to navigate and review the responses.

  8. To return to the summary page, swipe down-then-left.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz whose data you want to export to Excel.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Swipe right until you hear "Open in Excel," and double-tap the screen.

  5. If you're prompted to give Chrome storage access to download files, double-tap the screen to confirm and continue. The file is downloaded to your phone.

  6. To open the file, swipe down-then-up, then swipe left until you hear the name of the quiz, followed by "xlsx, Open button," and double-tap the screen. The file opens in Excel in the read-only mode.

For information on how to analyze the form results in Excel, refer to the "Analyze form results in Excel section" in Check and share your form results or Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Co-authors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, co-authors can create new summary links.

  1. Switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz that you want to share.

  3. In the form or quiz, swipe left until you hear "Responses tab," followed by the number of responses, and double-tap the screen.

  4. Swipe right until you hear "Collapsed, More options," and double-tap the screen.

  5. Swipe right until you hear "Create a summary link," and double-tap the screen. You hear the link URL.

  6. Swipe right until you hear "Copy," and double-tap the screen. The link is copied to the clipboard.

  7. Paste the link, for example, to a Microsoft Teams channel or an email message.

Notes: 

  • If you share your form or quiz responses with anyone in your organization or school, and then decide to share it with only specific people in your organization or school, any summary sharing link that already exists can still be accessed by anyone inside or outside of your organization or school.

  • You can delete an existing summary link to disable it, which will reduce access to the response data. To delete the link, in the Responses tab, swipe right until you hear "Collapsed, More options," double-tap the screen, swipe right until you hear "Remove link," and double-tap the screen to select.

    You can then create a new summary link if you want to share it with a new audience, but this new summary link can still be accessed by anyone who gets a hold of it.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Microsoft Forms introductory course: Creating Authentic Assessments

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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