Use a screen reader to create a form in OneNote

Screen reader content Screen reader content

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use OneNote for the web with your keyboard and a screen reader to create a new Microsoft Forms form directly from a notebook. We have tested it with JAWS and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to embed a form into your OneNote for the web notebook.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use OneNote for the web, we recommend that you use Microsoft Edge as your web browser. Because OneNote for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote for the web.

In this topic

Start a new form

You can start creating a new form directly from OneNote for the web.

  1. Sign in to your Microsoft 365 account.

  2. In your browser, open the OneNote for the web notebook in which you want to insert a form.

  3. Press F11 to switch to the full screen view.

  4. Press Alt+Windows logo key+N, Y, 5. The Forms for OneNote pane opens to the right side of the screen. The focus is on the Sign in button. Press Enter.

  5. You hear: "Create a new form." Press Enter. A new Microsoft Forms page opens in your web browser.

  6. To add a title to the form, press the Tab key until you hear "Untitled form," press Spacebar, and then type the title. To add an optional description for your form, press the Tab key until you hear "Form description, editing," and type the description.

    Note: Form titles can have up to 90 characters. Form descriptions can have up to 1000 characters.

  7. You can now add questions to the form. For instructions on how to add questions, refer to Add questions to a form. Your work is saved while you create the form, and your newly created form appears at the top of your My forms list in the Forms for OneNote pane.

Add questions to a form

When you've added the basic info, you are ready to start adding questions to your form.

  1. In your form, press the Tab key until you hear "Add new," and press Enter. You hear: "Choice."

  2. The question type menu is expanded. To choose a question type, do one of the following:

    1. To select the Choice question, press Enter.

    2. To select the TextRating, or Date question, press the Tab key until you hear the type you want, and press Enter.

    3. To access the additional options at the end of the Add new menu, press the Tab key until you hear "More, button, collapsed," and press Enter. To browse the options, use the Down and Up arrow keys, and press Enter to select an option.

  3. The focus moves to the question text field. You hear: "Question title." Type the question.

  4. If you selected the Choice question, add the first two options to the question. Press the Tab key until you hear "Choice option text," and type the option text. Repeat for the second option.

    To add additional options, press the Tab key until you hear "Add option," press Enter, and add an option text as instructed above.

  5. To customize the questions, you can do one or more of the following:

    1. For the Choice question, to allow respondents to select multiple options, press the Tab key until you hear "Multiple answers," and press Spacebar.

    2. For the Text question, to allow respondents to enter multiple lines of text, press the Tab key until you hear "Long answer," and press Spacebar.

    3. To make answering a question mandatory, press the Tab key until you hear "Required," and press Spacebar.

  6. To add additional questions, press the Tab key until you hear "Add new," and press Enter. Then repeat the steps from step 2 onward as needed.

Test your form

To test out your form, switch to the Preview, answer the questions, and submit your form.

  1. In your form, press Shift+Tab until you hear "Preview," and press Enter.

  2. To navigate the Preview, press the Tab key. Depending on the question type, you can type your answers or select options.

  3. When you're done, press the Tab key until you hear "Submit," and press Enter.

  4. To return to your form in the editing mode, press Shift+Tab until you hear "Back button," and press Enter.

Embed a form into a notebook

You can insert a form into a notebook page straight after you've created it or later on. 

  1. In OneNote for the web, press F11 to switch to the full screen mode.

  2. Navigate to the page and position on the page where you want to embed a form.

  3. Do one of the following:

    1. If the Forms for OneNote pane is hidden, press Alt+Windows logo key+N, Y, 5 to open it.

    2. If the Forms for OneNote pane is already open, press Ctrl+F6 until you hear: "Close button."

  4. Press the Tab key until you hear the form you want to embed.

  5. With Narrator, switch off scan mode. With JAWS or NVDA, switch from virtual navigation to focus navigation. Then, to embed the form to the page, press the Right arrow until you hear "Insert button," and press Enter.

See also

Use a screen reader to create a new form in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Keyboard shortcuts in OneNote

Use a screen reader to explore and navigate Microsoft Forms

Use a screen reader to explore and navigate OneNote

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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