Use a screen reader to create a poll in Outlook

Use a screen reader to create a poll in Outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Outlook with your keyboard and a screen reader to create and add a Microsoft Forms poll to an email message. We have tested it with Narrator and JAWS in Microsoft Edge, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques. You'll also learn how to check the poll results straight from your email.

Notes: 

In this topic

Create a poll

You can create a new poll straight from an Outlook email message.

  1. Sign in to your Microsoft Forms account as instructed in Open and sign in to Microsoft Forms.

  2. In the Outlook email message you're composing, press Alt+N, P, and then 1. The Poll pane opens. You hear: "Input your question."

  3. Type the poll question.

  4. To add the first answer option, press the Tab key once. You hear: "Edit, Option 1." Type the option text. To add the second answer option, press the Tab key until you hear "Edit, Option 2," and type the option.

  5. To add additional answer options, press the Tab key until you hear "Add option," press Enter, and type the option. Repeat this step for all additional answer options you want to add.

  6. To allow the responders to select multiple answers, press the Tab key until you reach the Multiple answers button, and press Spacebar.

  7. Once your poll is ready, press the Tab key until you hear "Insert poll into email," and press Enter.

  8. You can now add the respondents' email addresses, any additional message you have for them, and send the email.

    The poll question is automatically added as the subject of your message. Your email address is added to the Cc field.

    For the respondents within your organization the poll will be shown in the body of the email. The respondents outside your organization will get a link that directs them to vote in a browser.

    You will receive a copy of the email. Keep this email if you want to use Outlook to check the responses.

Check the responses

You can check the responses directly from Outlook. Alternatively, you can review the responses in Microsoft Forms. For instructions, go to Use a screen reader to check and share your form or quiz results in Microsoft Forms.

  1. Go to and open the copy of the email that you received after sending the email with the poll.

  2. Press the Tab key until you hear "View results," and press Spacebar.

  3. To read the results from the top of the message with Narrator, press the SR key+R. With JAWS, press the SR key+Down arrow key.

  4. To refresh the results, press the Tab key until you reach the Refresh button, and press Spacebar.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Outlook for Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to create and add a Microsoft Forms poll to an email message. You'll also learn how to check the poll results straight from your email.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Create a poll

You can create a new poll straight from an Outlook email message.

  1. Sign in to your Microsoft Forms account as instructed in Open and sign in to Microsoft Forms.

  2. In the Outlook email message you're composing, press F6 until you hear "Message," press the Tab key until you hear "Poll," and then press Return. The Poll pane opens.

  3. Press Control+Option+Shift+Down arrow key to move the focus to the Input your question field. Type the poll question.

  4. To add the first answer option, press the Tab key once. You hear: "Option. Please enter a name for this option." Type the option text. To add the second answer option, press the Tab key until you hear "Option. Please enter a name for this option," and type the option.

  5. To add additional answer options, press the Tab key until you hear "Add option," press Return, and type the option. Repeat this step for all additional answer options you want to add.

  6. To allow the responders to select multiple answers, press the Tab key until you reach the Multiple answers button, and press Spacebar.

  7. Once your poll is ready, press the Tab key until you hear "Insert poll into email," and press Return.

  8. You can now add the respondents' email addresses, any additional message you have for them, and send the email.

    The poll question is automatically added as the subject of your message. Your email address is added to the Cc field.

    For the respondents within your organization the poll will be shown in the body of the email. The respondents outside your organization will get a link that directs them to vote in a browser.

    You will receive a copy of the email. Keep this email if you want to use Outlook to check the responses.

Check the responses

You can check the responses directly from Outlook. Alternatively, you can review the responses in Microsoft Forms. For instructions, go to Use a screen reader to check and share your form or quiz results in Microsoft Forms.

  1. Go to and open the copy of the email that you received after sending the email with the poll.

  2. Press the Tab key until you hear "View results," and press Spacebar.

  3. To read the results from the top of the message, press Control+Option+A.

  4. To refresh the results, press the Tab key until you reach the Refresh button, and press Spacebar.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Outlook on the web with your keyboard and a screen reader to create and add a Microsoft Forms poll to an email message. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to add questions and options to the poll, and how to review the responses.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • This topic assumes that the Reading pane is off.

  • When you use Outlook on the web, we recommend that you use Microsoft Edge as your web browser. Because Outlook on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Outlook on the web.

  • We're currently updating Outlook.office.com (Outlook on the Web). Some people are already using the new Outlook, and for others the classic version will be the default experience until we complete the update. For more information, go to Get help with the new Outlook on the web. Since the instructions in this topic apply to the new experience, we recommend that you switch from the classic experience to the new Outlook. To switch to the new Outlook, press Ctrl+F6 until you hear "Command, Try the new Outlook," and then press Enter. If you hear "Command toolbar" instead of "Command, Try the new Outlook," you're already using the new Outlook.

In this topic

Create a poll

  1. In the Outlook on the web email message you want to add the poll to, press Ctrl+F6 until you reach the content pane, then press the Tab key until you hear: "Attach submenu." Press the Right arrow key until you reach More compose actions, and press Enter.

  2. Press the Down arrow key until you hear "Poll," and press Enter.

  3. The Poll pane opens. The focus is in the question field where you can type in your question.

  4. Press the Tab key once to move to the Option 1 field and type the first option.

  5. To move to the Option 2 field, press the Tab key twice and type the second option.

  6. To enter a third option, press the Tab key twice, press Enter, and type the option. To add more options, repeat this step.

  7. To allow the poll participants to select more than one option, press the Tab key until you reach the Multiple answers button and press Enter.

  8. When done, press the Tab key until you hear “Insert poll into email,” and press Enter.

    If you hear "Close poll dialog," press Enter.

  9. The poll is added to the email message. Press the Tab key until you reach the Send button and press Enter. The message is sent.

Check the responses

  1. In your Outlook on the web inbox, navigate to the email message containing the poll, and press Enter to open it.

  2. Press the Tab key until you hear "View results," and press Enter.

  3. If needed, press the Tab key to hear the results.

  4. To return to the email message, press the Tab key to move to the Back button, and then press Enter.

See also

Keyboard shortcuts for Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Microsoft 365

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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