This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft’s Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home.
Use Excel with your keyboard and a screen reader to group or ungroup the data in a PivotTable. We have tested it with Narrator, NVDA, and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.
Group data in a PivotTable to create and show a subset of the data. For example, if you have a long list of dates and times in your PivotTable (date and time fields in the PivotTable), you can group the fields into quarters and months.
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In your PivotTable, select the range of values you want to use for grouping.
Press Shift+F10 or the Windows Menu key to open the context menu, and then press G. The values are grouped, and the group is added to the list of fields in the PivotTable Fields pane.
Name a group
In the PivotTable, select the group you want to name or rename.
Press Alt+J, T, and M. You hear: "Active field, exit table, Pivot field name."
Type the field name, and then press Enter.
In the PivotTable, select any item that is in the group you want to ungroup.
Press Shift+F10 or the Windows Menu key to open the context menu.
To ungroup, press U. The PivotTable is updated and shows the ungrouped data.
Technical support for customers with disabilities
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