Use a screen reader to insert a form or quiz into a PowerPoint presentation

Use a screen reader to insert a form or quiz into a PowerPoint presentation

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint with your keyboard and a screen reader to insert a form or quiz into a presentation. We have tested it with Narrator and JAWS, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques. You'll learn how to insert a form or quiz that you've prepared earlier in Microsoft Forms or how to start creating a new form or quiz directly from PowerPoint.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • Inserting a form is only available to Office 365 Education and Microsoft 365 Apps for business customers using the PowerPoint for Microsoft 365 version 1807 (Build 16.0.10711.20012) or later on a PC. At this time, inserting a form is not available for PowerPoint for the web.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

In this topic

Insert an existing form or quiz

You can quickly insert an existing form or quiz that you've prepared in Microsoft Forms to a PowerPoint slide.

  1. In your PowerPoint presentation, navigate to the slide element where you want to insert the form or quiz, and press Enter.

  2. Press Alt+N, F. The Forms pane opens.

  3. Press the SR key+Right arrow key until you hear the name of the form or quiz you want to insert.

  4. Press the SR key+Right arrow key until you hear "Insert, menu item," and press Enter. The form or quiz is inserted into the slide.

Create a new form or quiz

You can start creating a new form or quiz straight from the PowerPoint slide where you want to add the form or quiz.

  1. In your PowerPoint presentation, navigate to the slide element where you want to add a new form or quiz, and press Enter.

  2. Press Alt+N, F. The Forms pane opens.

  3. Do one of the following:

    • To create a new form, press the Tab key until you hear "New form button," and press Enter.

    • To create a new quiz, press the Tab key until you hear "New quiz button," and press Enter.

  4. Microsoft Forms opens in a web browser. You can now fill in the details and add questions to your form or quiz. For instructions on how to create a form or quiz, refer to Use a screen reader to create a new form in Microsoft Forms or Use a screen reader to create a new quiz in Microsoft Forms.

  5. Once you're done creating the form or quiz in Microsoft Forms, return to the PowerPoint slide. The new form or quiz has been added to the slide.

  6. To refresh the form or quiz and show the latest content, press F5.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Use a screen reader to share and co-author presentations in PowerPoint

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use PowerPoint with your keyboard and VoiceOver, the built-in macOS screen reader to insert a form or quiz into a presentation. You'll learn how to insert a form or quiz that you've prepared earlier in Microsoft Forms or how to start creating a new form or quiz directly from PowerPoint.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Insert an existing form or quiz

You can quickly insert an existing form or quiz that you've prepared in Microsoft Forms to a PowerPoint slide.

  1. In your PowerPoint presentation, navigate to the slide element where you want to insert the form or quiz, and press Return.

  2. Press Control+F6 until you hear the name of the currently open ribbon tab, press the Right or Left arrow key until you hear "Insert," and press Spacebar.

  3. Press the Tab key until you hear "Forms," and press Return. The Forms pane opens.

  4. Press the Tab key until you hear the name of the form or quiz you want to insert.

  5. Press the Right arrow key until you hear "Insert," and press Return. The form or quiz is inserted into the slide.

Create a new form or quiz

You can start creating a new form or quiz straight from the PowerPoint slide where you want to add the form or quiz.

  1. In your PowerPoint presentation, navigate to the slide element where you want to insert the form or quiz, and press Return.

  2. Press Control+F6 until you hear the name of the currently open ribbon tab, press the Right or Left arrow key until you hear "Insert," and press Spacebar.

  3. Press the Tab key until you hear "Forms," and press Return. The Forms pane opens.

  4. Do one of the following:

    • To create a new form, press the Tab key until you hear "New form," and press Return.

    • To create a new quiz, press the Tab key until you hear "New quiz," and press Return.

  5. Microsoft Forms opens in a web browser. You can now fill in the details and add questions to your form or quiz. For instructions on how to create a form or quiz, refer to Use a screen reader to create a new form in Microsoft Forms or Use a screen reader to create a new quiz in Microsoft Forms.

  6. Once you're done creating the form or quiz in Microsoft Forms, return to the PowerPoint slide. The new form or quiz has been added to the slide.

  7. To refresh the form or quiz and show the latest content, press F5.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Use a screen reader to share and co-author presentations in PowerPoint

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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