Use a screen reader to join a meeting in Microsoft Teams

Use a screen reader to join a meeting in Microsoft Teams

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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use your keyboard and a screen reader to accept or decline meeting invitations, and to join meetings in Microsoft Teams for Windows. We have tested it with JAWS and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to mute and unmute your audio during a meeting.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.

  • To quickly access the keyboard shortcuts list from within Microsoft Teams, press Ctrl+E, type the forward slash character followed by the word keys, and then press Enter.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press B repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press B repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Press B until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

Leave a meeting

  1. While in a meeting in Microsoft Teams, press the Tab key until you reach the Hang up button. Press Enter.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Hang up button. Press Enter.

See also

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Learning the layout of Teams with a screen reader

Use your keyboard and VoiceOver, the built-in Mac OS screen reader, to accept or decline meeting invitations, and to join meetings in Microsoft Teams on Mac. Learn how to mute and unmute your audio during a meeting.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane.

    If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Return. (If you hear the Day view button instead, you don't need to press Return to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Return. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Return.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Return. If you hear "Day view," you're in the right view already and don't need to press Return.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

  5. To leave the meeting, press the Tab key repeatedly until you hear "Hang up," and press the Spacebar.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Command+Shift+M to mute or unmute your microphone.

See also

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Learning the layout of Teams with a screen reader

Use Microsoft Teams with VoiceOver, the built-in iOS screen reader, to join meetings in Microsoft Teams. You'll learn how to mute and unmute your audio during a meeting, and how to leave a meeting.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Join a meeting

  1. In Microsoft Teams, to go to the app bar at the bottom of the screen, tap the lower part of the screen with four fingers. You hear: "More." Swipe left to move to the Calendar tab and double-tap the screen. The Calendar view opens.

  2. To move the focus to the top of the screen, tap the upper part of the screen with four fingers. You hear: “More menu.”

  3. Swipe right until you hear the meeting you want to join, then swipe right again to move to the Join meeting button, and double-tap the screen.

  4. If Microsoft Teams requests access to your camera, swipe right until you reach the OK button and double-tap the screen.

  5. You can select to join the meeting with your video on or off. To find out the current setting, swipe right until you hear “Video is off” or “Video is on.” To switch the video on or off, double-tap the screen.

  6. You can also select to join the meeting with your audio on or off. To find out the current setting, swipe right until you hear “Mic is off” or “Mic is on.” To switch the audio on or off, double-tap the screen.

  7. Swipe right until you reach the Join now button, and double-tap the screen.

Mute and unmute your meeting audio

In a Microsoft Teams, swipe right or left until you reach the Mute microphone or Unmute microphone button, and double-tap the screen to mute or unmute.

Leave a meeting

In a Microsoft Teams meeting, swipe right until you reach the Hang up call button, and double-tap the screen.

See also

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Learning the layout of Teams with a screen reader

Use Microsoft Teams with TalkBack, the built-in Android screen reader, to join meetings in Microsoft Teams. You'll learn how to mute and unmute your audio during a meeting, and how to leave a meeting.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Join a meeting

  1. In Microsoft Teams, to go to the app bar at the bottom of the screen, swipe down-then-up. You hear: "More tab." Swipe left until you hear "Calendar tab," and double-tap the screen. The Calendar view opens.

  2. To move the focus to the top of the screen, swipe up-then-down. You hear: “Schedule meeting button.” Swipe right. You hear: “Navigation button.”

  3. Swipe right until you hear the meeting you want to join, then swipe right again to move to the Join button, and double-tap the screen.

  4. You can select to join the meeting with your video on or off. To find out the current setting, swipe right until you hear “Video button off” or “Video button on.” To switch the video on or off, double-tap the screen.

  5. You can also select to join the meeting with your audio on or off. To find out the current setting, swipe right until you hear “Mic button muted” or “Mic button unmuted.” To unmute or mute the audio, double-tap the screen.

  6. Swipe right until you reach the Join now button, and double-tap the screen.

Mute and unmute your meeting audio

In a Microsoft Teams meeting, swipe right or left until you reach the Mic button, and double-tap the screen to mute or unmute.

Leave a meeting

In a Microsoft Teams meeting, swipe right until you reach the Hang up button, and double-tap the screen.

See also

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Learning the layout of Teams with a screen reader

Use your keyboard and a screen reader to accept or decline meeting invitations, and to join meetings in Microsoft Teams on the web. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to mute and unmute your audio during a meeting.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.

  • To quickly access the keyboard shortcuts list from within Microsoft Teams, press Ctrl+E, type the forward slash character followed by the word keys, and then press Enter.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press B repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press B repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

    If you get a popup asking for permission to use your microphone, press the Tab key once to move to the Allow button and press Spacebar.

  4. To join the meeting with the default settings, press Spacebar again.

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Press B until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

    If you get a popup asking for permission to use your microphone, press B once to move to the Allow button and press Spacebar.

  4. To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

Leave a meeting

  1. While in a meeting in Microsoft Teams, press the Tab key until you reach the Hang up button. Press Enter. You hear: "You have left the meeting."

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Hang up button. Press Enter. You hear: "You have left the meeting."

See also

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Learning the layout of Teams with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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