This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft’s Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home.

Use Microsoft Whiteboard in Microsoft Teams on the web with your keyboard and a screen reader to add a whiteboard in a scheduled meeting or as a tab for a chat or channel. We have tested it with Narrator in Microsoft Edge and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.

The Whiteboard app is integrated with Microsoft Teams, so you do not need to add the app separately.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use Whiteboard for the web, we recommend that you use Microsoft Edge as your web browser. Because Whiteboard for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Whiteboard for the web.

In this topic

Add a whiteboard in a scheduled meeting

You can create a whiteboard during a scheduled Microsoft Teams meeting. With Whiteboard, meeting attendees can work together on a shared digital canvas.

  1. In your meeting, press Ctrl+Shit+E to open the Share menu.

  2. Press the Tab key until you hear "Share Microsoft Whiteboard," and then press Enter. The whiteboard tab opens and you hear: "Add note or note grid."

    All meeting attendees can now collaborate using the whiteboard. For instructions on how to add content to your whiteboard, go to Basic tasks using a screen reader with Microsoft Whiteboard.

Access the whiteboard later through the meeting chat

You can access the whiteboard through the meeting chat if you have navigated away from the whiteboard during a meeting, and even after the meeting has ended. This way meeting attendees can continue collaborating on the whiteboard long after the meeting.

  1. Navigate to the meeting chat that contains the whiteboard you want to open.

  2. Press the Tab key until you hear the chat name, followed by the currently selected tab, for example, "Chat tab."

  3. Press the Right arrow key until you hear "Whiteboard tab," and then press Enter to open the whiteboard.

Add a whiteboard as a tab for a chat or channel

You can add a whiteboard to your Microsoft Teams chat or channel messages. The whiteboard is created as a new tab. 

  1. Navigate to the chat or channel where you want to add a whiteboard.

  2. Press the Tab key until you hear "Add a tab," and then press Enter. The app list opens, and the focus is in the Search text field.

  3. Type Whiteboard as your search word. The search results are returned as you type.

  4. Press the Tab key until you hear "Tabs for your chat, Whiteboard" or “Tabs for your team, Whiteboard,” and then press Enter.

  5. The Whiteboard dialog box opens and you hear "Post to the chat about this tab, checkbox checked" or "Post to the channel about this tab, checkbox checked." If you do not want to start a conversation about the new tab in the chat or channel, press Spacebar to clear the checkbox.

  6. If you want to change the default tab name, press the Tab key until you hear "Name your whiteboard, edit," and then type the new name.

  7. To save your changes and add the new tab, press the Tab key until you hear "Save," and then press Enter. The whiteboard tab opens and you hear: "Add note or note grid."

Tip: To go back to the chat messages or channel posts, press Shift+Tab until with Narrator you hear the name of the currently selected tab. With NVDA, you hear "Tab control," followed by the name of the currently selected tab. Then press the Left arrow key until you hear "Chat tab" or "Posts tab," and then press Enter.

See also

Basic tasks using a screen reader with Microsoft Whiteboard

Use a screen reader to share your screen in Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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