Use annotation while sharing your screen in Teams

Annotation—powered by Microsoft Whiteboard—helps you collaborate on things like a design or presentation while sharing your screen in a Teams meeting.

Note: Annotation is available as part of the public preview program and might undergo further changes before being released publicly. To get access to this and other upcoming features, switch to Teams public preview.

Turn on and use annotation

While you're sharing your full screen in a meeting, select Start annotation Microsoft Teams annotation icon in the meeting controls at the upper-middle area of your screen. 

Start annotation

The red outline around the shared screen will turn blue and all participants will see the Microsoft Whiteboard toolset at the top of the shared screen. Everyone in the meeting can begin annotating right away, and the red pen tool is selected by default. 

Annotation started

To begin annotating, choose one of the tools in the Whiteboard toolset—like Sticky notes—and start typing or drawing on the screen. 

Use annotation

Tip: You can take screenshots during the meeting if you’d like to reference the annotated content later. Note that the ability to start annotation and screenshot annotated content while you're presenting on a Mac is coming soon.

Annotation settings

Collaborative cursors show the names of every participant in the meeting by default. Anyone in the meeting can turn them off. To turn them off: 

  1. Select Settings  Settings gear icon.

  2. Turn off the toggle next to Collaborative cursors.

Annotation settings

Turn off annotation

As the presenter, you can turn off annotation for all participants by selecting Stop annotation in the meeting controls at the upper-middle area of your screen. 

Stop annotation

Troubleshooting

If you don’t see the option to use annotation in a meeting: 

1. In the upper-right corner of Teams, select Settings and more Teams settings and more button > Settings Settings gear icon > General

2. Under Application, uncheck the box next to Disable GPU hardware acceleration (requires restarting Teams)

Want to learn more? See Overview of meetings in Teams.

Related topics

Share content in a meeting

Whiteboard in a Teams meeting

As a meeting participant, you can annotate from mobile if the presenter is sharing from their desktop. 

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