Present content in Microsoft Teams meetings
When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.
Present content
To present content in a meeting:
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Select Share
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Choose to present your entire screen, a window, a PowerPoint file, or a Whiteboard.
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Select Stop sharing in your meeting controls when you're done.
Note: In Teams for web, you can share your screen using Google Chrome or the latest version of Microsoft Edge. Linux isn't currently supported.
Presenter controls
While you're presenting, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.
To bring the presenter toolbar onscreen:
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Move your cursor to the top of your shared screen. This will drop down the presenter toolbar.
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The toolbar will stay in place momentarily while you adjust the controls.
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To keep the presenter toolbar visible, select Pin toolbar
Move the presenter toolbar
Move the presenter toolbar to avoid blocking important parts of your screen.
To move the presenter toolbar:
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Select and hold the toolbar drag handle
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Drag it anywhere on your screen.
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Release the drag handle when you've placed it in the right area.
Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.
Control your camera and mic
Turn your camera and mic on or off while you're presenting by selecting Camera 
Give and take control of shared content
Give control
Give control to another participant to allow them to make selections, edits, and other modifications on the shared screen.
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Start sharing your screen.
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Select Give control
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Select the person you want to give control to. Teams will notify them that you’re sharing control.
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Select Take back to take back control.
Warning: Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.
Take control
To take control while another person is sharing:
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Select Request control. The person sharing can approve or deny your request.
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Make selections, edits, and other modifications to the shared screen while you have control.
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Select Release control to stop sharing control.
Share sound
Share computer sound to stream audio from your computer to meeting participants through Teams.
To share sound:
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Select Share audio
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Before you start sharing, select Share
To learn more, see Share sound from your computer in a Teams meeting or live event.
All sound from your computer, including notifications, will be audible in the meeting.
Optimize for video
Prevent choppiness or lag when you're sharing high-motion content by optimizing video.
To optimize video, select Optimize in your presenter toolbar.
Change your layout
When you're sharing content, you can choose from several different layouts to help make your presentation more engaging.
To change your layout while you're sharing your screen:
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Turn your camera on.
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Select Layout from the presenter toolbar.
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Select the layout you want to use:
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Content only: Participants will see your content and video feed.
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Standout: This blocks your background and helps you stand out in your video feed.
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Side-by-side: You and another participant will be placed side-by-side in the meeting window.
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Reporter: This layout isolates you from your video feed and places you in front of the content you're sharing, like a reporter in front of a scene.
Annotate content
Select Annotate 
To learn more, see Use annotation while sharing your screen in Microsoft Teams.
View people
While you present, a minimized meeting window will appear next to your shared content. To see other people in your meeting, select People 
Stop sharing
Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.
Turn off screensharing if your screen locks
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In Teams, select Settings and more
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Turn the Turn off my camera and mic when my screen locks toggle on.
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Restart Teams to activate this setting.
Zoom in to shared content
To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:
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Pinch in or out on your trackpad.
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Hold the Ctrl key and scroll with your mouse.
Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.
Open shared content in new window
Expand your view by opening shared content in a separate window during your Teams meetings.
To open shared content:
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Join your meeting from Teams for desktop.
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When another presenter shares content in the meeting window, select Open in new window
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To minimize content, select X to close the window.
Share content
To share content from your mobile device:
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Tap More options
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Choose the type of content you want to share.
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Tap Start presenting when you're ready.
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Tap Stop presenting when you're done.
|
Select... |
If you want to... |
|---|---|
|
Share PowerPoint |
Present a PowerPoint file others can interact with. When you choose the PowerPoint you want to share, sharing will start automatically. |
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Share photo |
Take a photo to share or choose one from your gallery. |
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Share video |
Share live video from your camera. |
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Share screen |
Show your entire screen, including notifications and other activity. Turn on the Audio toggle to share audio from the content on your screen. |
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Share Whiteboard |
If your role changes from presenter to attendee while you're presenting, screensharing will stop.
Zoom in to shared content
Pinch in or out to zoom, or tap and drag to see different areas.
Note: Zoom isn't currently supported while sharing photos and videos.
Minimize shared content
Minimize the content someone is sharing to better see the people in the meeting on your mobile device.
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Tap More actions
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Tap Minimize content.
This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.
Share content from a companion device
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Tap Start presenting at the bottom of the screen. You'll see your shared content on both connected devices.
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When you're finished, tap Stop presenting, or simply hang up. Your other device will stay connected to the meeting.
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