Using Microsoft Translator in a presentation

Microsoft Translator is an add-in for PowerPoint that allows you to add live subtitles to your presentation. In order to begin using Translator, you'll need to first install the add-in.

Note: If you're using PowerPoint for Microsoft 365 you already have this functionality built in. See Present with real-time, automatic captions or subtitles in PowerPoint for more information.

Install Translator

  1. To install the add-in, visit the Microsoft download page for the Presentation Translator.

  2. Select the button to download the add-in, then select Run. 

Note: If you would like your students to participate in and submit questions during presentations using Translator's Q&A mode, ask them to download the Microsoft Translator app on their Android, iOS, or Windows 10 device.

Use Microsoft Translator in a PowerPoint presentation

Translator will require a user to have a microphone. Most microphones work, but the following is a list of  recommended microphones.

  1. Open your desired PowerPoint presentation.

  2. From the top ribbon, select Slide Show, then Start Subtitles

    Note: First-time users will need to Accept the Terms of Use.

  3. From the dropdown bars, select the language you will be speaking in and the desired language to display in subtitles.

  4. We recommend selecting the box next to Customize speech recognition to improve the performance of Microsoft Translator. 

  5. You may choose to configure your microphone from the Microphone dropdown menu or customize other settings in Additional Settings.

  6. Select Next to continue.
    Note: depending on the length of your presentation, it may take several minutes for the artificial intelligence to run the setup. 


  7. A new slide will be inserted before your first slide that will display a QR code and instructions in the language you selected.

    Note: If you would like your students to participate, ask them to open the Microsoft Translator app on their device and scan for the QR code of your presentation. 

  8. As you speak into your microphone, a live transcript of your words will appear on the screen.

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