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What can I do with a portfolio dashboard?

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Office 365 Project Portfolio Dashboard is an app that you can use in conjunction with Project Online to quickly view and drill down into charts that illustrate things like progress, cost, schedule, and resources. You can add the app to Project Online to view and create dashboards on the web, or you can view your dashboards on an iPad by downloading the Office 365 Project Portfolio Dashboard app and connecting it to Project Online.

Note: Don’t see Office 365 Project Portfolio Dashboard? You may need to ask your administrator to add the app to your Project Online site.

Six dashboards are included by default:

  • This Year's Projects

  • Last Year's Projects

  • Next Year's Projects

  • Major Active Initiatives

  • My Active Projects

  • All Projects

Tip: You can also create your own dashboard, if these default dashboards aren't quite meeting your needs.

To change dashboards, choose Dashboards, and then choose another one from the list.

Dashboards tab

Each dashboard has different sections

Use the links on the left side of the dashboard to switch between sections.

Dashboard sections list

Drill down for more detail

In some places, more information is displayed right on the chart. In other spots, another page is shown to drill into greater detail. To drill down, try selecting an area or row of a chart or table.

Chart with details

Use filters to refine what you're seeing

Choose a filter category on the left, set the filters in the middle, and then choose OK on the right.

Filters tab


  • If you want the dashboard to always use the filters you’ve set, select the Save As Default check box, and then choose OK.

  • You can also filter information in some charts by tapping different items in the legend.

Change what's included on a dashboard

The Options tab includes all settings for the current dashboard, including the filters that define which projects are included, the charts displayed within each section, and the filters that are available when viewing the dashboard. These are the same options you have when you create a new dashboard.

Important: When you save a change to the options for a dashboard, you’re changing the dashboard for everyone in your organization.

Options tab

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