Work with image tags in a SharePoint library

Whenever you upload an image to a library in SharePoint in Microsoft 365, descriptive keywords (or tags) based on the content of the image are automatically added to a Tags column in the library. If an image contains tags at the time you upload it, those tags will also be added to the Tags column.

In addition, once an image is added to a library, you can edit the tags for that image by adding or removing terms. 

Make the "Tags" column visible

If you don't see the Tags column in your photo library, you can quickly make it appear:

  1. In a list view, select any column heading, then select Column settings > Show/hide columns.

  2. Select Tags in the list.

  3. Select Apply.

View and edit image tags

View and edit image tags in a List view

  1. Ensure that the Tags column is visible, as described in the first procedure above.

  2. On the toolbar, select Edit in grid view.

  3. In the Tags column, double click the cell you want to edit.

    • To add a tag, type term you want to add. Use the comma character to separate multiple terms.

    • To remove a tag, select the term and press Delete.

View and edit image tags in Tiles view

  1. Point your mouse at an image and select See details.

  2. In the details pane on the right, scroll down to the Tags field.

  3. Enter or remove terms from the box containing the terms. You can click the × next to a term to remove it.

Search for an image by using tags

Image tags are searchable in SharePoint:

  • In the Search box at the top of the page, enter a tag name, then press Enter.

    The search results will include any images that are tagged with that term. (If you are searching from within the library, the results will be limited to just those images. If you are searching from a different place within SharePoint, other related items may also be included in the search results.)

How SharePoint manages tags

SharePoint examines images at upload time and automatically assigns keywords to them. There may be cases where inaccuracies occur—incorrect tags are added or correct tags are missing. You can manually add or remove tags, as described above. 

Automatically generated image tags are reanalyzed every time the image is updated.  So there may be a case where the image is updated and old tags are removed and new tags added. However, tags that you manually add are never removed. 

Two levels of tagging are supported

  • Basic tags (a set of approximately 30 terms)

  • Advanced tags (a larger set of thousands of tags—for organizations that have SharePoint Syntex turned on)

Basic tags

banner

blackboard

book

business card

clappberboard

clipart

display

document

doorplate

drawing

envelope

file folder

image

indoor

lanyard

linedrawing

map

mosaic

newspaper

object

office

outdoor

person

photo

plaque

receipt

restaurant

scoreboard

screenshot

sign

stamp

stationary

text

vector graphics

video

whiteboard

x-ray film

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