Some Microsoft 365 apps let you embed fonts in your documents. That way, if you share your document with someone else who doesn't have the same fonts installed that you do, the fonts, layout, and styling of the document won't change, and special characters won't turn into meaningless rectangles.

Click the Microsoft Office Button. Click Word Options. On the Save tab, click to select the Embed fonts in the file check box. Not all fonts are licensed so that they can be embedded. If a font can be embedded, it will increase the file size of your document by approximately the size of the TrueType font (.ttf) file.

To add new fonts to Word, import and install them in Windows, where they will automatically be available to all Office applications.

After you find a font that you would like to use with an Office application, you can download it and install it through the operating system that you are currently using on your computer. Because fonts work with the operating system, they are not downloaded to Office directly.

Go to Insert > Object. Select Create from File. Select Browse and choose the file you want to use. Select Insert. Choose Display as icon to embed, or Link to file for a link. Was this information helpful?

Documents that you create using cloud fonts will render the same when opened in the Office apps listed in the table—without you having to embed them. This means that you can share content created in the latest versions of these apps without having to worry about font availability.

Modern font picker shows which fonts are embedded in a document. Embedded fonts are saved in the document, which increases the file size, but helps to preserve the design layout if the document is opened on a device that doesn't have the fonts available.

Depending on the version of Word or Outlook you're using, you can insert a variety of objects (such as PDF files, Excel charts or worksheets, or PowerPoint presentations) into a Word document or an email message by linking or embedding them.

Quick tips: Add and format in Word for the web Applies To Add and format text Place the cursor where you want in your document, and type some text. On the Home tab, select options for font, paragraph, and style from the toolbar: Font - font, font size, bold, italics, underline, highlight, and color

This guide provides step-by-step instructions and best practices to ensure your Word documents are accessible, making your content available to everyone. Accessibility Assistant helps you to address accessibility issues as you write your document.