A country-specific update for Poland to support Split payments automation

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Overview

In Poland, it might be required to mark certain payment and invoices matching the criteria like the transaction amount and goods or services shipped, as a mandatory for usage of the split payment mechanism (net amount reaches regular bank account of the seller and VAT amount is transferred to a special VAT bank account). This mechanism could be applied either on mandatory or voluntarily basis. To ensure the correctness of marking the transactions for such cases, the feature of Split payment automation could be set up.

This feature enables the automated control of the Split payment usage. For more details how to generate payment file using this method, see also here.

Prerequisites

Feature (Poland) Mandatory split payment automation should be enabled in the Feature management workspace. The functionality is applicable only for Legal entities which has primary address in Poland.

Methods of payments

In order to apply and track the Split payment applicability in the system, Mthods of payments  and Payment specifications are required to be set up in the system considering the Mandatory or Voluntarily split payment requirements.

To mark the invoices in Accounts Receivable module as expected to use the Split payment mechanism, the Methods of payment should have the Split payment checkbox activated; in Accounts Payable the Payment specification for the Methods of payment should have Split payment checkbox activated. To mark the transaction with applied Split payment method as voluntarily, the Payment specification should have the Voluntary split payment checkbox set to Yes both in Accounts Payable and Accounts Receivable module.

 

Split payment rules

After the feature is enabled, the Split payment rules form is available in Accounts Receivable and Accounts Payable module.

On this form the rule to which transactions Split payment mechanism would be controlled, and to which Method of payments details transactions could be updated automatically.

Following settings could be specified:

  • Threshold amount, currency – the rule would be applicable only for transactions exceeding this value (gross)

  • Method of payment, Payment specification – values of the corresponding fields for the transaction, which would be rewritten if necessary, in case Override mandatory split payment parameter is activated

  • Override mandatory non-split payment – in case the other type of Method of payment or specification should be applied in the invoice or the order, they would be updated with corresponding values specified in the invoice or in the order, with info message provided for the user in the infolog.

  • Override mandatory split payment – in case the other type of Method of payment or specification should be applied in the invoice or the order, they would be updated with corresponding values specified in the invoice or in the order, with info message provided for the user in the infolog.

  • Block while posting – when activated, in case the type of the Method of payment or specification do not match the rule specified, the posting would be blocked until the values are corrected.

  • Mandatory non-split payment method, Mandatory non-split payment specification – values of the corresponding fields for the transactio, which would be rewritten if necessary, in case Override mandatory non-split payment parameter is activated

  • Mandatory non-split payment specification

  • Item group – the specific item group which should be specified on the Split payment item groups form and consist of the goods and services which are required to use the Split payment mechanism.

  • Voluntary – parameter which would classify whether transactions applicable for this rule are required to use the split payment method on mandatory or voluntary basis. In case of multiple rules set up, rules for mandatory mechanism are considered with higher priority.

Using the Item sales tax group button on this form, it is also possible to link the selected rule Sales tax groups, to ensure that rule is applied for the invoice transaction with no direct link to specific list of Items in the system.

 

Invoice and payment processing

During the invoice processing, the Method of payment and Payment specification would be controlled and/or automatically updated based on the Split payment rules settings.

After the invoice or payment is posted, the value of the Split payment parameters from the Method of Payment or Payment specification is stored in relation to the particular Customer or Vendor transaction.


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