Announcements and tabs in Microsoft Teams

Use announcements and tabs in Microsoft Teams to highlight content for your whole class to see! Use an @mention in a channel’s Conversation tab or post important documents using the Files tab. You can also mark a message as important to make sure it’s not missed.

Notify the whole class in a channel

  • Use the @ symbol (as in @team) or the team’s name in a message to send a notification to the whole class and prompt them to view your message. For example: @team or @Biology 101.

  • Using @General will also notify your whole class in the General channel.

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Tip: Select Format  Teams format icon to expand the compose box and see more text formatting options.

Post an announcement

Create a customized and attention-getting announcement post with a background illustration.

  1. Select Format  Teams format icon to expand the compose box.

  2. Choose Announcement as your post type.

    Choose Announcement.

  3. Select Choose an illustration or Upload an image to decorate your post. You can choose from General, Class, or Activities themes.

    Choose an image for your announcement.

Notify the class of a new assignment

When you finish creating a new assignment, your students will automatically receive a notification. A new post will also appear in the General channel. This post will display an assignment card with a due date and a link to assignment details.

Check if you have @team mentions enabled in your class team

  1. Select More options More options button on your team's tile.

  2. Select Manage team.

    Edit menu and settings for a team.

  3. Select Settings, then select @mentions.

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Pin important destinations as tabs

Oftentimes, in a class team there are several destinations that students or educators will visit regularly. Whether it's a schedule, syllabus, or an app that is used or referenced often in class, you can pin it as a tab at the top of your class channel for easy access. 

To pin content or an app to your class channel:

  1. Select a channel in your team.

  2. Select the Cross icon at top of the screen icon at the top of the screen.

  3. Choose the app or file you'd like to add as a tab.

    Adding OneNote as a tab inside a team.

  4. Name your tab, then select Save. Select Post to the channel about this tab to notify students about the new tab!

Mark a message as important

If you want to make sure your students notice your post in a channel or chat, the best thing to do is mark it as important.

For desktop, open the expanded compose box by selecting Format  Teams format icon. Then select Set delivery options ! > Important.

For web, open the expanded compose box by selecting Format  Teams format icon. Then select More options > Mark as important.

Marking your announcement or post as Important will add a red exclamation point next to your message and the word "IMPORTANT."

Mark as important

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