Black and white or grayscale slides are displayed in color when you send them to Word


When you send a color presentation that was created in Microsoft PowerPoint to Microsoft Word, and if the presentation is in "Black and White" or "Grayscale" view, the slide images in Word appear in color.

In earlier versions of PowerPoint, slides that are sent to Word in Grayscale view appear in black and white.


To work around this problem, change the color scheme of your presentation to grayscale before you send the presentation to Word. To do this, follow these steps, as appropriate for the version of PowerPoint that you are running.

Microsoft PowerPoint 2002 and Microsoft Office PowerPoint 2003

  1. On the Format menu, click Slide Design.

  2. In the Slide Design task pane, click Color Schemes.

  3. Click Edit Color Schemes.

  4. Under Scheme colors, click Background, and then click Change Color.

  5. Click to select an appropriate shade of gray for the background, and then click OK.

  6. Repeat steps 4 and 5 for the other scheme colors until the preview represents the grayscale appearance that you want. Then, click Apply.

Microsoft Office PowerPoint 2007

  1. On the Design tab, click Colors, and then click Create New Scheme Colors.

  2. Set a black-and-white or grayscale scheme.

  3. Click Save.

  4. Click to choose the newly created scheme.

If you use the same design frequently, you may want to save the converted grayscale scheme in a template for future use. To do this, follow these steps:

  1. Press CTRL+S.

  2. In the Save as type list, click Design Template.

  3. In the File name box, type a file name, and then click Save.


Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

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