PowerPoint Live in Teams gives presenters and attendees an engaging presentation experience by combining PowerPoint features with Microsoft Teams collaboration tools.
Presenters can deliver slides while viewing speaker notes, meeting participants, reactions, and chat in a single view.
Attendees can personalize their experience with independent slide navigation, slide translation, high contrast viewing, and magnification options.
Tip
Are you an audience member? Jump down to learn more about how you can interact during the presentation.
Presenter view
Present your slides
If you're already in a Teams meeting, select Share content and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer.
If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams.
If you're in PowerPoint for the web, select Share content > Present in Teams.
Your slides will appear in the Teams meeting, with your Notes next to them.
Tip
- Finish editing your slides at least a few minutes before you're ready to present. This gives PowerPoint time to sync your latest changes and helps prevent any loading errors.
- Start a PowerPoint Live session with your deck at least a few minutes before your meeting. It helps pre-load your content and ensures a smoother presentation experience.
Navigate through the slides
You have several tools available while presenting.
- Use the navigation arrows to go forward and backward.
- Use the thumbnail strip to move quickly between slides.
- Select Grid view to display all slides in the presentation and jump directly to a specific slide.
- Select Present the latest version if updates have been made to the presentation after sharing started.
Stay connected to the audience
One advantage of PowerPoint Live is that you can present and stay engaged with your audience without switching between windows. While presenting, you can:
- View meeting participants.
- Monitor audience reactions and raised hands.
- Access chat and meeting controls.
- View speaker notes in the Notes pane.
- Use presenter layouts and camera experiences supported by Teams.
- Use the Laser pointer, Pen, Highlighter, or Eraser to clearly reference items on your slides.
Magnifying and panning
As you present, you can zoom in and out and pan around your slides to call attention to specific points and keep your presentation dynamic.
To zoom in or out on a slide, do any one of the following:
- Hover over the slideshow and pinch or stretch on trackpad.
- Pinch or use the stretch touch gesture (on a touch-enabled device).
- Press the + or – keys.
- Hover over slide, hold down Ctrl key and scroll with mouse wheel.
- Use the zoom controls available in the presentation view.
To pan around your slide, do any one of the following:
- Press the arrow keys.
- Click and drag using a mouse.
- Click and drag on a trackpad.
- Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
Presenting with audio, video, and animation
Multimedia content can make your presentation more engaging—here's how to ensure it works smoothly for everyone in your live session.
- Embedded videos work best in PowerPoint Live. See how to insert a video file from your computer.
- Use only one media file per slide. Multiple audio or video files on a single slide can play simultaneously for attendees, creating overlapping sound or visuals.
- Avoid placing animations on the final slide because attendees may not see them after the presentation ends.
Audience view
As an attendee, you can personalize your viewing experience without affecting what other participants see.
Use the navigation arrows to move to different slides and review information at your own pace.
Select Sync to presenter to return to the slide currently being shown by the presenter.
Note
If presenters don't want attendees to navigate independently, they can turn off the option that allows people to go through the deck at their own pace before sharing the presentation.
Select Grid view to display all slides and jump directly to the content you want to review.
Click any hyperlink on slides to get more context right away.
Use a screen reader to get full access to the slide content.
Translate the slides into other languages. Select Change view > Translate slides and then choose a language.
Switch to a high contrast view to make the slides easier to view if you have low vision. Select Change view > View slides in high contrast.
Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.
Magnify slides
You can zoom in and pan on a presentation slide without affecting what others see.
Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.
To zoom in or out on a slide, do any one of the following:
- Hover over the slideshow and pinch or stretch on trackpad.
- Pinch or use the stretch touch gesture (on a touch-enabled device).
- Press the + or – keys.
- Hover over slide, hold down Ctrl key and scroll with mouse wheel.
- In the Change view menu, use the magnification controls.
To pan around your slide, do any one of the following:
- Press the arrow keys.
- Click and drag using a mouse.
- Click and drag on a trackpad.
- Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
Important
Max 1,000 attendees are supported for PPT Live session.
PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.
Anonymous users are not able to present through PowerPoint Live.
If you're using Teams on the web, you'll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.
Presenter view is hidden by default for small screen devices. You can turn it on by selecting Change view
> Show presenter view below the current slide. (or by selecting the sharing window and then pressing Ctrl+Shift+x).Meetings recordings won't capture any videos, animations, or annotation marks in the PowerPoint Live session.
When you Share
from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting.
- If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it.
- If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.
Binary PPT files (*.ppt, *.pps, *.odp, *.pot) are unsupported. Supported file types for PowerPoint Live are *.pptx and *.ppsx.
• The maximum supported PowerPoint file size is 2 GB.
Microsoft Stream videos which are embedded in your PowerPoint presentation will abide by SharePointOnline's concurrent user throttling limits.
For Commercial GCC tenants, the endpoint data below are required for connectivity from a user's machine to Microsoft 365.
- URL Address: *.osi.office365.us Port: 443
- URL Address: *.cdn.office365.us Port: 443
