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I'm a Staff Leader and found the OneNote Notebook Staff Notebook. How can I use it?

  1. To create your first Staff notebook, follow the steps on our Getting Started page.

  2. To get interactive training, visit our OneNote Staff Notebook training.

  3. For more OneNote in Education training, visit

  4. Here are a set of example scenarios to consider:

We've documented some possible ways that education staff leaders and members might use the OneNote Staff Notebook. Staff leaders and members might be at the grade, school, faculty, department, or district-level. It's up to you on how many to set up. Because OneNote comes on all platforms and all devices, it's easier than ever to learn and collaborate anytime, anywhere, on any device. We know there are endless possibilities, so if you have new ideas, please share them with us at @OneNoteEDU on Twitter.

We also have a short, free interactive course on the Microsoft Educator Community titled OneNote Staff Notebook: Tools for Staff Collaboration.

Collaboration Space

  • Staff Meeting notes — Keep all of your meeting notes in one place and track meeting attendance and review minutes at a glance. Staff Meeting, Committee, Grade Level, Departmental, or Professional Learning Communities (PLC's). OneNote has tight integration with Outlook and Office, along with rich search capabilities so you'll never lose track of follow-ups.

  • Initiatives — Plan out school initiatives collaboratively and keep things organized such as School Improvement, and Fund Raisers.

  • "Tide Chart" for Student Highs and Lows — Some schools have used this innovative and collaborative way to track student highs and lows during school over time.

  • Cross-grade Lesson Plan Development — Some schools set up a Staff notebook for a particular grade and do school-wide lesson plan and curriculum development. For example, 9th grade math lesson plan across 10 teachers to develop and share.

Content Library

  • Policies and Procedures — Keep important information like key emails with attachments, school policies and other things all in one place. Since OneNote is any device, any platform, you can access it anytime, anywhere and even offline.

  • Dates and Deadlines — Links, sticky notes, calendars, deadlines, ToDos—you can put all of it in one shared space that everyone can always find.

Private Staff Member notebook uses

  • Professional development (PD) — Professional development/professional learning is an important aspect for every teacher and faculty member. A great use of the private staff member notebook is to capture professional development plans and feedback, and be able to share and gather feedback form the staff leader.

  • Classroom observations — Modern classroom observations can all be kept in a private staff member notebook. Take photos with your OneNote mobile app (any device) and insert directly into the staff member notebook. Record audio with your phone during the observation, or use digital ink to capture handwriting. With the OneNote flexible page surface, there is a much richer environment for classroom observations.

  • Lesson Plans and feedback — A great way to gather lesson plan feedback is for a teacher to put the digital lesson plan in his/her private staff notebook. The Staff leader can easily give feedback in real-time or while offline, and can use any form of feedback including text, picture, ink, audio or even video. The rich page surface of OneNote allows a much more flexible way to gather and share feedback. If a teacher is absent the Staff leader can have plans can be printed off from here for the substitute.

  • Evaluation — Staff leaders can capture and share private feedback and evaluation information in the staff member notebook.

  • Parent Communication — Using the Outlook "send to OneNote" feature, a teacher can easily send important emails into the private staff member notebook for later reference.

  • Individualized Education Program (IEP) — Some schools have considered using private staff member notebooks to capture important IEP information for a student. This allows a private place for the staff member and staff leader to have a private place to communicate and collaborate.

Other uses for Staff Notebooks in education

  • Professional Learning Communities (PLC) — We think that OneNote Staff Notebooks are a great tool to enable Professional Learning Communities (PLC) in schools. By using the simple setup, the leader of the PLC ("Staff Leader") can quickly set up a notebook in which people can collaborate quickly and efficiently in real-time. Co-owners of the notebook can also easily be added, which enables the option of a Principal, Vice Principal, or other school administrator to easily keep up with what's happening in the notebook, as well as jump in to collaborate as well.

What languages does the OneNote Staff Notebook app support?

At this time only English. We are working to support other languages in the near future.

How can my staff members open the Staff notebook?

Check out how to Find a Staff Notebook

Where are the Staff notebooks created with the OneNote Staff Notebook app on Microsoft 365?

Check out how to Find a Staff Notebook

Can I see if something was changed after a deadline?

Yes. By right-clicking any piece of content on a page, you can see the last time a piece of content was changed and who changed it.

Another option is to go to the History tab in OneNote and choose the Recent Edits button.

What browsers can be used with this app?

Internet Explorer 9, 10, and 11, Edge, Chrome, Firefox, Safari, and Opera.

My question isn't answered here. What can I do?

Visit the OneNote forums on Microsoft Answers. For help, file a ticket at

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