Note: We're pausing sending Briefing emails starting January 15, 2023, to make some improvements. You can still access the Viva Insights Outlook add-in or Viva Insights app in Teams for key functionality until this service resumes.
To help you stay prepared and productive, the Briefing email now includes employee experience insights. It will be delivered to your inbox from Microsoft Viva and it will connect you to personal productivity and wellbeing insights, learning recommendations, and more. The email will continue to surface important reminders from Cortana, such as outstanding commitments, requests, and follow-ups that might have fallen through the cracks.
You’ll receive the Briefing email if it is currently enabled for your organization. If you’re not receiving the Briefing email, it might be because you previously unsubscribed, or because your administrator has disabled it for you.
Please contact your admin if you'd like to receive the Briefing email. This email is not controlled with the Cortana app and is unrelated to any Cortana in Windows settings.
Adaptive or HTML version
You’ll get a different version of the Briefing email depending on which version of Outlook you’re using:
Adaptive version: If you open the Briefing email in OWA (Outlook Web Access), Outlook mobile (iOS and Android), and Outlook for Windows or Mac desktop, you’ll see the Adaptive version with links to open tasks, upcoming meetings, and related documents, as well as in-line actions to triage tasks and book suggested focus time
HTML version: If you open Briefing in an email app other than Outlook or in OWA on a mobile device, you’ll see the HTML version that links to open tasks, upcoming meetings, and related documents, but will not include in-line actions or suggested focus time
How it works
Briefing emails are personal and private and are only sent to you directly in your mailbox, which cannot be accessed by anybody else in your organization, including your IT admin or your manager. Briefing email data uses Exchange Online email and calendar data and processes and stores any insights or actions inside your Exchange Online mailbox, so data security is built in and enforced by Exchange.
Briefing emails do not include any new personally identifiable information about anybody else in your organization. Your Briefing emails are based on information that you already have access to but can’t quickly aggregate without help. For example, if you want to determine what commitments you made to others, you could manually review each email in your mailbox. The Briefing email helps you avoid this time-consuming process.
The Briefing email looks for actionable tasks in Outlook and includes the top results in the email. If these tasks are related to any upcoming meetings, they’ll be listed in context with the meeting. Meetings will also have links to any attached or potentially related documents.
The Adaptive version of the Briefing email also includes any last-minute options to schedule time to focus on deep work or to make progress on any of the tasks included in the email. Any existing focus time that’s already scheduled is also referenced in this section.
Opt out of the Briefing email
To manage your subscription to the Briefing email, go to https://cortana.office.com.