How to delete an item in Inventory Control in Microsoft Dynamics GP

INTRODUCTION

This step-by-step article describes how to delete an inventory item in Inventory Control in Microsoft Dynamics GP or in Microsoft Business Solutions - Great Plains 8.0.

More Information

1. On the Inquiry menu, point to Inventory, and then click Item.
   

2. In the Quantities area, verify that the following fields have a quantity of 0:
   

   • On Hand

   • Allocated

   • On Order

   • Returned

   • In Use

   • In Service

   • Damaged

   If any of these have a quantity, you will be unable to delete the item. You must first process the transaction that has a quantity.
   

3. Make a full backup.
   

4. Remove history for the item.
   
   Note This step removes the detailed information about transactions that were posted in Inventory Control or that were posted in other modules that affect Inventory Control.
   
   In Microsoft Dynamics GP 10.0, follow these steps:
   

   1. On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Inventory, and then click Remove Transaction History.
      

   2. In the From field, type the item number that you want to delete.
      

   3. In the To field, type the item number that you want to delete.
      

   4. Click Insert to insert the restriction.
      

   5. Click Process.
      
      

   In Microsoft Dynamics GP 9.0 and in Microsoft Business Solutions – Great Plains 8.0, follow these steps:
   

   1. On the Tools menu, point to Utilities, point to Inventory, and then click Remove Transaction History.

   2. In the From field, type the item number that you want to delete.
      

   3. In the To field, type the item number that you want to delete.
      

   4. Click Insert to insert the restriction.
      

   5. Click Process.
      

5. On the Cards menu, point to Inventory, and then click Item.
   

6. In the Item Number field, type the item that you want to delete.
   

7. Click Delete.