The text formatting changes when you paste text from a Word 2007 document into a Word 97 - 2003 document

Symptoms

When you copy the text from a Microsoft Office Word 2007 document and then paste the text into a Word 97 - 2003 document, one of the following symptoms may occur.

Symptom 1

Text that is formatted with a theme in a Word 2007 document may not retain the formatting when you paste the text into a Word 97 - 2003 document.

For example, when the text in a Word 2007 document is formatted with the Civic theme, the text color is gray. When you copy the text from the Word 2007 document and then paste the text into a Word 97 - 2003 document, the text color changes to blue.

Symptom 2

Text that is copied from a Word 2007 document may unexpectedly retain the theme font association when you paste the text into a Word 97 - 2003 document.

For example, the text in a Word 2007 document is formatted with the following font and theme font association:

  • Cambria (Heading)
    Cambria is the font. Heading is the theme font association.

  • Calibri (Body)
    Calibri is the font. Body is the theme font association.

When you copy the text from the Word 2007 document and then paste the text in a Word 97 - 2003 document, the theme font association for the heading font is unexpectedly retained. You expect that the theme font association is not retained when the text is pasted into a document that is not a Word 2007 document.

Workaround

To work around these issues, use one of the following methods, as appropriate for your situation.

Workaround for symptom 1

To work around this issue when the formatting changes when you paste text in a Word 97 - 2003 document, click Paste Options, and then click Keep Source Formatting.

Workaround for symptom 2

To work around this issue when the association is unexpectedly retained, save the changes to the Word 97 - 2003 document. Close the document, and then reopen the document.

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