Use a screen reader to add Planner tasks to a calendar

Use Microsoft Planner with your keyboard and a screen reader to add Planner tasks to a calendar. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.


  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use Planner, we recommend that you use Microsoft Edge as your web browser. Because Planner runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Planner.

Add Planner tasks to a calendar

  1. In the Planner main view, press Shift+Tab until you hear "My tasks," and press Enter. The My tasks view opens.

  2. Press the Tab key until you hear "More button," and then press Enter. You hear: "Add My tasks to Outlook calendar." Press Enter. The Add "My tasks" to Outlook calendar with an iCalendar feed dialog opens.

    Note: The owner of the plan needs to enable the iCalendar feed before it can be imported to a calendar.

  3. Press the Tab key. You hear: "Selected, unpublish." To publish your Planner tasks in the iCalendar format, press the Down arrow key until you hear "Selected, publish."

  4. To import the iCalendar feed to your calendar, do one of the following:

    • Press the Tab key once. You hear: "Group." Press Enter to import the iCalendar feed into Outlook.

    • Press the Tab key twice. You hear the HTTP address of the iCalendar feed, which you can copy and paste to import it into your calendar.

  5. Press Shift+Tab until you hear "Close," and press Enter to close the Add "My tasks" to Outlook calendar with an iCalendar feed dialog.

See also

Use a screen reader to sort and order tasks on a board in Planner

Organize teamwork with Microsoft Planner

Keyboard shortcuts in Microsoft Planner

Set up your device to work with accessibility in Microsoft 365

Learn how to navigate Microsoft Planner using accessible features

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