Use Microsoft OneDrive with your LMS

The Microsoft OneDrive Learning Tools Interoperability (LTI) App integrates with your LMS to bring Microsoft OneDrive and Microsoft Office 365 directly into your most important workflows.

Microsoft OneDrive LTI App allows you to:  

  • Attach Office 365 files including Word documents, PowerPoint presentations, and Excel from the Rich Content Editor

  • Distribute Office 365 cloud assignments.

  • View and organize your personal and course Microsoft Office files.

  • Create collaborations where course members can work together on shared documents in real time.

  • Access multiple Microsoft OneDrive accounts, including personal and school accounts.

  • Integrate Office 365 files with your course modules.

  • Use your Microsoft account for single sign-on with your LMS.

Important: If you have never used OneDrive and are accessing it within your LMS for the first time, OneDrive Picker will not appear nor display an error. To resolve this, visit https://onedrive.com/ and sign into your account. After signing, you should be able to access the OneDrive Picker within your LMS.

Enable Microsoft OneDrive assignments

Educators can enable Microsoft OneDrive assignments to ensure that students are able to utilize Microsoft OneDrive within their courses.

  1. Go to the home page of your course.

  2. Check for Microsoft OneDrive on the course navigation.

Note: If you are able to see Microsoft OneDrive on the course navigation, then Microsoft OneDrive is already installed in your course (by admin or by you). If you cannot find Microsoft OneDrive in course settings, follow the steps below to configure Microsoft OneDrive into your course. 

3.   Get the Client ID from your Canvas administrator.

4.   Go to the Settings section of your course navigation, select the Apps tab, and then select View App Configurations.

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5.   Select +App

6.   Select Configuration Type as By Client ID.

7.   Enter your Client ID and select Submit.

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Note:  Microsoft OneDrive will appear in the list of apps. If it doesn’t appear, refresh the browser page for it to appear.

Create a Microsoft OneDrive Cloud Assignment

Cloud assignments are templated assignments. All students get their own copy of the assignment and can edit their own copy. When students submit the assignment, their own copy gets submitted and is available to the educator in the speed grader for assessment.  

Microsoft OneDrive allows you to use Office files (Word, Excel, PowerPoint) to provide assignment instructions to students or assignment templates for students to edit and submit.  

1.  To include instructions about the assignment as an Office file within your assignment, select the Power Plug icon in the editor and select Microsoft OneDrive.  

Power plug icon with dropdown to connect to OneDrive

Note: For the first time, Microsoft OneDrive may not show up. In that case, you can choose View All and select Microsoft OneDrive from the popup. 

2. Select a file from the OneDrive file picker to embed or link the file.

Note: Files with .xls extensions cannot be embedded. 

3. To add a templated assignment, select External Tool as the Submission Type and select Find.

Submission type dropdown with External Tool highlighted

Note: After selecting Find, a popup should open.

4.   Select Microsoft OneDrive to open the OneDrive file picker.

5.   Select the file you want to serve as the templated assignment and select Attach.

Note:  It will attach the file and show the popup again. 

Linked resource from external tool pick a file to attach

6.   Click or tap Select to confirm the selected file. 

7.   Select other options for Submission Attempts and Assign, then Save or Save & Publish.

Fields for Submission types, Submission attempts, and Assign

Important: After a Microsoft OneDrive cloud assignment is published, it should not be edited. If you edit it, a new document will be created and shared with students. If the students have attempted the previous assignment and you share a new assignment, the previous work of the students will be lost. 

A student will be able to edit and submit their own copy of an assignment. 

1. Locate the assignment and select Edit Document on toolbar.

Note: This opens the document in new tab. The Canvas tab shows a popup asking you to select the Refresh button once you are done editing the assignment in new tab.  

2. Close the tab where you are editing the assignment and go back to the Canvas tab.

Note: It is strongly encouraged that you close the tab after editing the assignment to ensure that all changes are successfully saved when you go back to Canvas tab to submit the assignment. 

3.  Select Refresh on the popup.

4.   Check that all changes are visible and select Submit Assignment to submit your assignment.

Important: If you find that your changes are not reflected after selecting Refresh in Canvas, you should attempt the assignment again. 

Create a Templateless Assignment

This type of assignment allows students to upload any file from their Microsoft OneDrive account to submit for the assignment. Students are only able to upload Word, Excel and PowerPoint files.

  1. Create a new assignment.

  2. Add assignment instructions.

  3. Select Online for the submission type.

Submission type dropdown with Online highlighted

4.   Select the File Uploads box. 

5.   Select other options for Submission Attempts and Assign, then Save or Save & Publish.

  1. Go to the assignment and select Start Assignment.

  2. Select Microsoft OneDrive tab, choose a file, and select Submit.

Assignments tab for Pick a file with OneDrive tab highlighted

3.   Select Submit Assignment to submit your assignment.

Note: Submitted assignments can be accessed on top right of the page.

Collaborate using Microsoft OneDrive

Collaborations allow students to work collaboratively on a given document. Students and educators can start a collaboration. The document under collaboration remains accessible to educators even if the educator is not added to the collaboration. 

  1. To start the collaboration, select Microsoft OneDrive from the dropdown.

  2. Choose your Type, Document type, and insert Description.

  3. Tap or click Select Existing Document.

Note: This opens OneDrive file picker. 

Add a collaboration or current collaboration

4.  Select the file to collaborate on and click or tap Select.

5.  Assign the collaboration to students and select Save.

Notes: 

  • This creates the collaboration for selected users, including the educator. 

  • If you are using private mode of Safari browser, you will not be able to assign a collaboration to a group of students. 

  • If you are using Firefox browser, a dialog box will appear asking you to Resend or Cancel. You will need to Cancel to create the collaboration. 

  1. Select Collaborations from the course navigation.

  2. Select the collaboration that you will work on.

Note: This opens the collaboration document in new tab where you can see other students editing the same document. 

Add Microsoft Office files to your course modules

Microsoft OneDrive LTI allows educators to add Microsoft Office files to their Canvas course modules. 

  1. Select the + icon on the top right of the module.

  2. Select External Tool from the dropdown.

  3. Choose Microsoft OneDrive from the list.

Note: OneDrive file picker will appear.

4.   Choose the file that you would like to include and click or tap Select.

Note: The selected file will be added to the course module. 

Manage your accounts

Microsoft OneDrive allows you to add multiple M365 accounts to your Canvas account with a given school. This is useful if you teach in multiple schools and your files are present across different OneDrive accounts associated with those schools. 

Important: 

  • You can only add official school accounts. Personal OneDrive accounts are not yet supported.  

  • Some configuration needs to be done by your school administrator to support this functionality. If you are unable to add additional school accounts, please check with your administrator. 

  1. Go to your course and select Microsoft OneDrive from the course navigation.

Note: Your connected Microsoft OneDrive account should be visible.

2.   Select Manage Accounts to add or remove an account.

Note: You will not be able to remove a Microsoft OneDrive account if there is only a single Microsoft OneDrive account connected.

Use incognito or private browsing mode 

When using a shared device, you may access OneDrive in private browsing mode or incognito mode. Here is what you should know for the best experience. 

Microsoft OneDrive works in private mode in Microsoft Edge browser. Ensure that you have not blocked cookies (which are enabled by default). 

Microsoft Edge cookies and data

Cookies are disabled by default in the Chrome browser incognito mode. You can either enable cookies for all sites in the settings or allow cookies for Microsoft OneDrive. 

  1. To change the default setting, select Allow all cookies.

Note: If cookies are not disabled while accessing Microsoft OneDrive in incognito mode, you will receive an error message.

Google chrome error message cookies are blocked

2.   Select the eye icon within the address bar.

Note: A popup should appear.

3.   Select the link within the popup and Allow cookies

Note: You will need to relaunch Microsoft OneDrive to begin using it in incognito mode.

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