Attach a file or folder to a message in Outlook for Mac

Send a message with an attachment in Outlook for Mac

You can share files and folders, whether from your local computer or share from a cloud service, in emails as attachments. If you have a hyperlink where a file is located, or would like to share a link to an online location, this is where you can also share that. 

1. In a draft or New Mail, select Attach File. Choose where to search for the file or folder you'd like to attach.
   
   ​​​​​​​
   
   Browse this Mac
   Opens a the Finder where you can choose a file from your computer.
   
   Browse Cloud Locations
   Browse your connected personal OneDrive, OneDrive for Business, or SharePoint accounts. If you haven't already connected an account, select Manage Storage Accounts. Follow the steps to add a storage account.
   
   Insert Hyperlink
   If you know the Web address (URL) of a file you'd like to share, enter it here. In the Display as field, enter text to describe the link. This also works if you want to share a web address in the body of your email. 
   
   Recent files
   If you're signed into OneDrive, SharePoint, or another online document library, the recent cloud files you've worked on will also be displayed here. Select a file to attach to your email.​​

2. Locate the item or folder that you want to attach, select it, and then select Choose.

3. If you are attaching a folder, on the confirmation dialog box, select Compress.

4. Continue composing your email.

Back to top

Open, preview, or remove an attachment from a message you're composing in Outlook for Mac

Files you attach appear below the subject line. While a message is still in draft mode, you can preview, open, or remove an attachment.

1. Select the drop-down arrow next to the file.

2. Select Preview, Open, or Remove.
   
   

Back to top

Manage cloud storage accounts in Outlook for Mac

The first time you try to attach a document from a cloud storage account, or if you want to add another account, you'll be prompted to add a storage account, such as OneDrive, OneDrive for Business, or SharePoint.

1. In a draft or New Mail, select Attach File > Browse Cloud Locations.
   
   

2. Select Manage Storage Accounts.

3. Select an option, such as OneDrive, OneDrive for Business, or SharePoint. 
   
   

4. Follow the prompts to enter your OneDrive log in or a URL of a folder on a SharePoint site.

5. Once you've added the account, select the folder that contains the file you'd like to attach to your email. 
   
   

6. When you've located the file, select Choose.

7. Continue composing your email.

Back to top​​​​​​​

​​​​​​​

Attach a file from your local computer in Legacy Outlook

1. In a draft or New Email, on the Message tab, select Attach File.
   
   

2. Locate the item or folder that you want to attach, select it, and then select Choose.

3. If you are attaching a folder, on the confirmation dialog box, select Compress.

4. Continue composing your email.
    

   Tip: ​​​​​​​You can also add attachments by dragging a file or folder from the desktop or Finder into the body of the message.

Back to top

Share a file from the cloud in Legacy Outlook for Mac

You can share files from a cloud storage account that's linked to Outlook.

1. In a draft or New Email, on the Message tab, select Insert Link > Browse Cloud Locations.

   

2. Locate the item or folder that you want to attach. Select the file and then select Choose. 

Back to top

Preview, open, or remove an attachment from a message you're composing

Files you attach appear below the subject line. While a message is still in draft mode, you can preview, open, or remove an attachment. 

1. Select the drop-down arrow next to the file.

2. Select Preview, Open, or Remove.

Back to top

Manage cloud storage accounts in Legacy Outlook for Mac

The first time you try to attach a document from a cloud storage account, or if you want to add another account, you may be prompted to add a storage account, such as OneDrive, OneDrive for Business, or SharePoint.

1. In a draft or New Email, on the Message tab, select Insert Link > Browse Cloud Locations.
   ​​​​​​​
   

2. Select Manage Storage Accounts.

3. Select an option, such as OneDrive, OneDrive for Business, or SharePoint. 
   
   

4. Follow the prompts to enter your OneDrive log in or the URL of a folder on a SharePoint site.

5. Once you've added the account, select the folder that contains the file you'd like to attach to your email. 
   
   

6. When you've located the file, select Open.

7. Continue composing your email.

Back to top