Article ID: 197361 - Last Review: October 8, 2003 - Revision: 3.0

OL2000: (CW) How to Include Shortcut to Public Folder in Mail

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NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.

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SUMMARY

You can send a mail message that contains a shortcut to a public folder to another Microsoft Outlook user. This is useful for quickly moving through multiple levels of folders.
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MORE INFORMATION

To send shortcuts to public folders, use either of the following methods.

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Method 1

  1. If the folder list is not visible, click Folder List on the View menu.
  2. Move through the folder list to locate a public folder.
  3. Create a new mail message and then change the focus by clicking outside of the message, but still within the Outlook window. Do not minimize it.
  4. Click to select the public folder and drag it over the mail item on the Windows taskbar until the message opens.
  5. Drop the folder onto the mail message.
  6. Address the new mail message and send it.

    The message body will contain the link to the public folder. The recipient can click the link to open the public folder if they have Outlook.
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Method 2

  1. If the folder list is not visible, click Folder List on the View menu.
  2. Move through the folder list to locate a public folder.
  3. Right-click the public folder and then click "Send Link to This Folder" on the shortcut menu.

    NOTE: If there is a shortcut to the public folder on the Outlook Bar, you can right-click it instead.
  4. Address the new mail message and send it.

    The message body will contain the link to the public folder. The recipient can click the link to open the public folder if they have Outlook.
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APPLIES TO
  • Microsoft Outlook 2000 Standard Edition
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Keywords: 
kbhowto kbinfo kbusage KB197361
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