Article ID: 196484 - View products that this article applies to.
This article was previously published under Q196484
This article has been archived. It is offered "as is" and will no longer be updated.
NOTE: These procedures only apply if you have installed Outlook with the Internet Mail Only option. To determine your installation type, click About Microsoft Outlook on the Help menu. If you have the Internet Mail Only option installed, you see "Internet Mail Only".
For information about the differences between Microsoft Outlook and Microsoft Outlook Express e-mail clients, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/257824/EN-US/ )OL2000: Differences Between Outlook and Outlook Express
Internet Free/Busy (IFB) is a feature of Microsoft Outlook that allows users to see when others are free or busy and thus to more efficiently schedule meetings. Internet Mail Only (IMO) users have the option to publish their free/busy information to a user-specified Uniform Resource Locator (URL) file server. One can share this URL file server with all users or limit it to a specific set of users.
An Internet Engineering Task Force (IETF) standard called iCal, is the basis for IFB. IFB uses a part of the iCal standard called iCalendar, an emerging standard for the format and storage of schedule information. iCalendar defines a structure for representing free-busy information in a standardized way.
This article discusses:
NOTE: Before you can publish your Free/Busy information to the Internet, you must install the Microsoft Internet Explorer 5.0 Web Publishing Wizard add-on component. For details on installing this add-on, see the "References" section in this article.
Publishing Free/Busy Information to the InternetFollow these steps to publish your Free/Busy information on the Internet so that others can see your availability for meetings and appointments:
Viewing Other People's Free/Busy Information on the InternetYou can view the Free/Busy information for any of your Contacts who publish this data on the Internet. If all of your Contacts store this information on the same Free/Busy server, you can set the search path for this information globally for all contacts. Or, if the location of this information varies by contact, you can set the search path specifically for each contact.
Setting the Global Free/Busy Search Path for All Contacts
Setting the Free/Busy Search Path for a Specific Contact
Planning a Meeting Using Internet Free/Busy Information
Outlook publishes and retrieves Free/Busy information every 15 minutes by default. You can manually override this time increment by pointing to Send And Receive on the Tools menu and then clicking Free/Busy Information. This updates the Free/Busy information immediately.
Before you can publish your Free/Busy information to the Internet, you must have installed the Microsoft Internet Explorer 5.0 Web Publishing Wizard add-on component and carefully followed the steps in the following articles to establish the URL file server.
For information about how to add the Microsoft Web Publishing Wizard component in Internet Explorer 5.0, please see the following article in the Microsoft Knowledge Base:
171229Web Publishing Wizard 1.6 version works with Windows 2000 in some cases, depending on the network configuration. However, it is untested and not supported. The 1.6 version of the wizard can be downloaded from:
(http://support.microsoft.com/kb/171229/EN-US/ )How to Add and Remove Internet Explorer Components
(http://go.microsoft.com/fwlink/?LinkId=151500)for other considerations.