ACC2000: Exporting to Excel May Cause "Numeric Field Overflow" Error

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Article ID: 223225 - View products that this article applies to.
This article was previously published under Q223225
Novice: Requires knowledge of the user interface on single-user computers.

This article applies to a Microsoft Access database (.mdb) and to a Microsoft Access project (.adp).

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SYMPTOMS

When you export a table that contains a date earlier than 01/01/1900 to Microsoft Excel, you may encounter one of the following problems:
  • In a Microsoft Access project (.adp), one of the following occurs:
    • You see the following error message
      Numeric field overflow.
      and the resulting Excel worksheet does not contain any data.

      -or-
    • You see the following error message
      Exceptions tables could not be created on import/export.
      and the date field in the Excel worksheet is null.
  • In an Access database (.mdb), you do not receive an error message, but the date field in the Excel worksheet is null. In a database, an errors table is also generated, marking the records that contain unrecognized dates with Date Out of Range.

CAUSE

Microsoft Excel does not recognize dates earlier than January 1, 1900.

RESOLUTION

Exporting date values earlier than 1/1/1900 to Excel always causes the fields that contain unrecognized dates to be blank. However, you can avoid the errors that you receive when you export from an Access project by upgrading to SQL Server 7.0 or Microsoft Data Engine to Service Pack 1.

For additional information about downloading the latest service pack, please see the following article in the Microsoft Knowledge Base:
301511 INF: How to Obtain the Latest SQL Server 7.0 Service Pack

MORE INFORMATION

Steps to Reproduce Behavior in an Access Database

  1. Open the sample database Northwind.mdb.
  2. Open the Employees table and change the birth date of Andrew Fuller to December 1, 1899.
  3. On the File menu, click Export.
  4. In the Export Table 'Employees' to dialog box, click Microsoft Excel 97-2000(*.xls) in the Files of Type box.
  5. Name the file Test.xls, and then click OK.
  6. Close the Employees table.
  7. In the Database window, click Tables under Objects.

    Note that the table, Employees_ExportErrors, has been generated.
  8. Open the Employees_ExportErrors table and view the error record.

Properties

Article ID: 223225 - Last Review: November 25, 2002 - Revision: 1.0
APPLIES TO
  • Microsoft Access 2000 Standard Edition
Keywords: 
kberrmsg kbbug kbnofix KB223225

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