How to create a table of contents and index with field codes in Word

Method 1: How to create a custom menu command

Part A: To add the MarkTableofContentsEntry menu command to the Insert menu, follow these steps:

1. On the Tools menu, click Customize, and then click the Toolbars tab.

2. Click to select the Menu Bar check box.
   
   Note This option is selected by default.

3. In the Customize dialog box, click the Commands tab.

4. In the Categories list, click All Commands.

5. In the Commands list, click MarkTableOfContentsEntry, and then drag the command to the Insert menu. Point to the location where you want the command to appear on the menu, and then release the mouse button.

6. In the Customize dialog box, click Close.

Part B: To mark the text for inclusion in the table of contents, follow these steps:

1. Select the text that you want to include.

2. On the Insert menu, click Mark Table Of Contents Entry.

3. In the Entry box, modify the text if you want it to be different from the selected text.

4. In the Table identifier list, click C for table of contents.

5. In the Level list, select a level for the table of contents entry.

6. Click Mark.

7. Click Close.

8. Repeat steps 1 through 7 of this procedure for each table of contents entry in your document.

Method 2: How to use the keyboard

1. Select the word or words that you want to include as a table of contents entry.

2. Press ALT+SHIFT+O.
   
   The Mark Table of Contents Entry dialog box appears.

3. In the Entry box, modify the text if you want it to be different from the selected text.

4. In the Table identifier list, click C for table of contents.

5. In the Level list, select a level for the table of contents entry.

6. Click Mark.

7. Click Close.

8. Repeat steps 1 through 7 for each table of contents entry that you want to create.

Method 1: How to use a custom menu command

Part A: To add the MarkIndexEntry command to the Insert menu, follow these steps:

1. On the Tools menu, click Customize, and then click the Toolbars tab.

2. Click to select the Menu Bar check box.
   
   Note This option is selected by default.

3. In the Customize dialog box, click the Commands tab.

4. In the Categories list, click All Commands.

5. In the Commands list, click MarkIndexEntry, and then drag the command to the Insert menu. Point to the location where you want the command to appear on the menu, and then release the mouse button.

6. In the Customize dialog box, click Close.

Part B: To mark the text for inclusion in the index, follow these steps:

1. Select (highlight) the text that you want to include.
   

2. On the Insert menu, click Mark Index Entry.

3. In the Main entry box, modify the text if you want it to be different from the selected text. Type the Subentry text, and then select the options and page number format that you want.

4. Click Mark to mark the selected text, or click the Mark All button to mark all occurrences of the selected text.

5. Click Close.

6. Repeat steps 1 through 5 for each index entry that you want to create.

Method 2: How to use standard menu commands

To mark the text for inclusion in the index, follow these steps:

1. Word 2003
   On the Insert menu, point to References, and then click Index and Tables.
   
   Word 2002
   On the Insert menu, click References, and then click Index and Tables.
   
   Word 2000
   On the Insert menu, click Index and Tables.

2. On the Index tab, click the Mark Entry button.

3. Type the Main entry and Subentry text, and then select the options and page number format that you want.

4. Click Mark.

5. Repeat steps 3 and 4 of this procedure for each index entry field that you want to create.

6. Click Close.

Method 3: How to use the keyboard

To mark the text for inclusion in the index, follow these steps:

1. Select the word or words that you want to include as an index entry.

2. Press ALT+SHIFT+X. The Mark Index Entry dialog box appears.

3. In the Main entry box, modify the text if you want it to be different from the selected text. Type the Subentry text, and select the options and page number format that you want.

4. Click Mark to mark the selected text, or click Mark All to mark all occurrences of the selected text.

5. Click Close.

6. Repeat steps 1 through 5 of this procedure for each index entry field.

Method 4: How to use a concordance file

Use this method when you know which words that you want to index and when you want to index all of those words in the document at once.


To create an index by using a concordance file, follow these steps:

1. In a new document, insert a two-column table.

2. In the left column, type the words in your document that you want to mark for indexing.
   
   Note that these entries are case-sensitive.

3. In the right column, type the corresponding text that you want to appear in the index.

4. Save and close this document.

5. Open the document in which you want to create your index.

6. Word 2003
   On the Insert menu, point to References, and then click Index and Tables.
   
   Word 2002
   On the Insert menu, click References, and then click Index and Tables.
   
   Word 2000
   On the Insert menu, click Index and Tables.

7. Click the Index tab.

8. Click AutoMark.

9. Select the file that you created in steps 1 through 4, and then click Open.

Word automatically marks the words in your document.