Options used for "Smart cut and paste" settings in Word

Article translations Article translations
Article ID: 297680 - View products that this article applies to.
This article was previously published under Q297680
Expand all | Collapse all


The Smart cut and paste functionality is used to adjust the formatting for text or objects that are cut or copied and then pasted into a Word document.

The Smart cut and paste option is on by default. To clear or set this option, click Options on the Tools menu, click the Edit tab, and then click to clear or select the Smart cut and paste check box. If you want to specify default pasting options for the Smart cut and paste feature, click Settings. You can set default options for Microsoft Word or specify custom settings. This article describes the seven options in the Settings dialog box.


There are seven choices in the Individual options section in the Settings dialog box. The following table lists these options and explains how they work.
   Option                              Explanation

   Adjust sentence and                 Adjusts spaces between words after
   word spacing automatically          a paste. Removes extra spaces when
                                       deleting text or adds spaces when
                                       pasting text from the clipboard.

   Adjust paragraph spacing            Preserves paragraph spacing when
   on paste                            pasting text to prevent empty
                                       paragraphs or inconsistent paragraph

   Adjust table formatting and         Controls paste options for
   alignment on paste                  formatting and aligning tables.

                                       Single Cell: Pasted as text.

                                       Partial table: Pasted as rows into
                                       an existing table (rather than as
                                       a nested table).

                                       Adding a table to an existing table:
                                       The pasted table is adjusted to 
                                       match the existing table. 

   Smart style behavior                Controls style conflicts in a
                                       document. Styles are handled
                                       consistently when the style in the
                                       document you are pasting from has
                                       the same name as a style in the
                                       document you are pasting to. The
                                       Paste options allow you to choose
                                       between keeping the formatting and
                                       matching the formatting of the
                                       destination document.

   Merge formatting when               Controls the results when pasting
   pasting from PowerPoint             from Microsoft PowerPoint.

                                       Applies the formatting of
                                       surrounding text or tables to the 
                                       pasted selection by default.

                                       Applies the most recently used
                                       bullet/number/list style for all
                                       bulleted/numbered lists.

                                       Preserves such items as tables,
                                       hyperlinks, images, OLE objects,
                                       and shapes.

   Adjust formatting when pasting      Controls pasting results when
   from Microsoft Excel                pasting data from Excel. The default
                                       is to paste the data in a table in
                                       the Word document. When pasting an
                                       Excel chart, it is pasted as a 
                                       picture (uses less disk space)
                                       rather than as an OLE object. 
                                       Link and embed options are
                                       still available.

   Merge pasted lists with             Controls formatting of pasted list.
   surrounding lists                   List items will be formatted like
                                       the surrounding lists by default.
                                       The paste options allow you to
                                       change the formatting of the list
                                       when pasting.


Article ID: 297680 - Last Review: July 5, 2006 - Revision: 4.0
  • Microsoft Office Word 2003
  • Microsoft Word 2002 Standard Edition
kbsettings kbfunctions kbinfo KB297680

Give Feedback


Contact us for more help

Contact us for more help
Connect with Answer Desk for expert help.
Get more support from smallbusiness.support.microsoft.com