How to add and remove links to pages and links to documents in Visio 2007 or in Visio 2003

The method that you use to add links to documents and to add links to pages in the Activity box shape in IDEFO diagrams is different in Microsoft Office Visio 2007 and in Microsoft Office Visio 2003 than in Microsoft Visio 2000. In Visio 2007 and in Visio 2003, you use the Hyperlinks dialog box to add a link to a document or to add a link to a page after you right-click the shape, and then click either Link to Document or Link to Page.

This article contains information about how to add a link to a page and how to add a link to a document in an Activity box shape when you use Visio to open an IDEFO diagram that was previously saved in Visio 2000. This article also contains information about how to remove links to documents and how to remove links to pages by editing the shape's ShapeSheet.

Add Links to Pages and Links to Documents to Shapes That Do Not Contain Any Existing Links

To add a link to a page in an Activity box shape that does not contain any existing links when you use Visio to open an IDEFO diagram that was previously saved in Visio 2000, follow these steps:

1. Start Visio, and then open the IDEFO diagram.
2. Right-click the shape, and then click Link to Page.
3. In the Hyperlinks dialog box, in the Sub-address box, click Browse.
4. In the Page box, click the page that you want to link to.
5. Click OK, and then click OK.

To add a link to a document in an Activity box shape that does not contain any existing links when you use Visio to open an IDEFO diagram that was previously saved in Visio 2000, follow these steps:

1. Start Visio, and then open the IDEFO diagram.
2. Right-click the shape, and then click Link to Document.
3. In the Hyperlinks dialog box, in the Address box, click Browse, and then click Local File.
4. In the Link to File dialog box, locate the file that you want to link to, click Open, and then click OK.

Add Links to Pages and Links to Documents to Shapes That Contain Existing Links

To reset (add) a link to a page in an Activity box shape that contains existing links when you use Visio to open an IDEFO diagram that was previously saved in Visio 2000, follow these steps:

1. Start Visio, and then open the IDEFO diagram.
2. Right-click the shape, and then click Link to Page.
3. In the Hyperlinks dialog box, in the Sub-address box, click Browse.
4. In the Page box, click the page that you want to link to.
5. Click OK, and then click OK.
   
   Note that this action does not reset the current page link, this action adds a new link to a page.

To reset (add) a link to a document in an Activity box shape that contains existing links when you use Visio to open an IDEFO diagram that was previously saved in Visio 2000, follow these steps:

1. Start Visio, and then open the IDEFO diagram.
2. Right-click the shape, and then click Reset Document Link.
3. In the Hyperlinks dialog box, in the Address box, click Browse, and then click Local File.
4. In the Link to File dialog box, locate the file that you want to link to, click Open, and then click OK.
   
   Note that this action does not reset the current document link, this action adds a new link to a document.

Remove Links to Documents or Links to Pages From an Activity Box Shape

To remove links to documents or links to pages from an Activity box shape that is contained in a Visio drawing that was upgraded from a Visio 2000 drawing, follow these steps:

1. Start Visio, and then open the IDEFO diagram.
2. Click the Activity box shape that you want to configure, and then on the Window menu, click Show ShapeSheet.
3. In the Actions table, locate the Menu column.
4. In the Menu column, right-click the name of the document or page link that you want to remove, and then click Delete Row.
5. Close the ShapeSheet window.

For more information about Visio, visit the following Microsoft Web site: