Sort a list in the message body alphabetically in Outlook

Applies To
Outlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016

If you have a list in the body of a message you're composing, you can have Outlook sort that list for you, either from A to Z or Z to A.

  1. Select the text in a one-level bulleted or numbered list.
  2. Go to Format Text > Sort.
    On the Home tab, click the Sort button
  3. Set Sort by to Paragraphs and Text in the Sort Text box.
  4. Select either Ascending (A to Z) or Descending (Z to A).
  5. Select OK.

For info on sort options, see Sort dialog box.