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Create an email signature to help brand your business

You can create a signature for your email messages using a readily available signature gallery template. All you have to do is get the template, copy the signature you like into your email message and personalize it to make your own Outlook signature. Check out the video to see how it's done.


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Start with the template 

  1. Download the email signature gallery template.

  2. After you have downloaded the template, open it in Word.

  3. Choose any signature you like, select all the elements in the signature and select Copy.

  4. Open Outlook and select New Email.

  5. Paste the copied signature in the email message body. You can personalize your signature by changing the photo or logo or adding hyperlinks to your website or social profile.


    When you download and open the signature template, it may open in Protected View in Word. To edit the template, you'll need to select Enable Editing.

  6. After you have personalized your signature, you need to save your signature to keep using it in all your outgoing email.

  7. Select all the elements of the signature, right-click and choose Copy.

  8. In the Include group, select Signature and choose Signatures from the Message menu.

  9. Choose New and type a name for your signature. For example: "Business" or "Personal".

  10. In the Edit signature field, right-click and select Paste. Your signature is now displayed in the field.

  11. Just below the edit signature field select Save.

    The signature editor in Outlook with the Save button highlighted.


    You can have Outlook add this signature automatically on any new messages and/or replies by selecting it in the Choose default signature settings.

    To add a signature to an email manually, while editing your email message, select Signature from the Message menu and pick the signature you want.

  12. Choose OK.

See how it's done

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You can also personalize your signature by editing the text, changing the photo/logo, and adding hyperlinks to your website or social profile. 

  1. Right-click the photo in the signature and select Change Picture.

  2. Pick a source from the list where your photo/logo is located.

  3. Select Insert.

  4. To resize the image, select the image to see drag handles appear around the image. Move the drag handles to resize the image as necessary. Select the Format menu and use the options on it to format your image.

  1. In the signature, right-click on any social icon or highlight website text, right-click and choose Edit Link.

  2. In the Address: field add the link to your social profile.

  3. Select OK.

Related topics

Insert hyperlinks to Facebook and Twitter in your email signature

Add a logo or image to your signature

Email Signature Gallery

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