Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams helps presenters give their audience an inclusive, engaging experience. It combines the best parts of presenting in PowerPoint with the collaboration of a Microsoft Teams meeting. Sharing a presentation with PowerPoint Live uses significantly less network bandwidth than typical sharing, making it a great option if network connectivity is low.

Presenter view

Presenters have a unique view that lets them control their presentation while staying engaged with their audience. While presenting, you can see people’s videos, raised hands and reactions, and more.

If permitted by the presenter, audience members can go through slides on their own without affecting the live presentation. They can also customize their viewing experiences with captions, high-contrast slides, and translated slides.

To turn off participant navigation during a presentation, select Turn off participant navigation in your slide controls.

Presenter view is hidden by default for small screen devices. You can turn it on by selecting More options  > Show presenter view below the current slide, or by selecting the sharing window and pressing Ctrl+Shift+x.

Present your slides

When you present content in Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their file access permissions outside of the meeting won't change.

To present slides in a Teams meeting:

1. Select Share in your meeting controls.
2. In the PowerPoint Live section, select the PowerPoint file you want to present.
3. If you don’t see the file in the list, select Browse OneDrive or Browse my computer.

Your slides will appear in the Teams meeting with your notes next to them.

You can also start presenting directly from the PowerPoint desktop app by selecting Present in Teams at the top of the file.

Select Present the latest version   to sync any updates that were made to your PowerPoint.

Navigate through the slides

You have several tools to use while you present your slides:

• Use the navigation arrows to go forward and backward.
• Use the thumbnail strip to jump ahead or backwards.
• Select Grid view to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to your audience

When you present in PowerPoint Live, you have quick access to meeting features. See your audience, read messages in chat, and more. This is especially helpful if you’re presenting from a single screen.

• Select Chat in your meeting controls to view what your audience is saying.
• See audience reactions and raised hands in real-time.
• Select Layout  in your meeting controls to change what your audience sees.
• Use the Laser pointer, Pen, Highlighter, or Eraser to clearly reference items on your slides.

Meeting recordings won’t capture videos, animations, or annotations from the PowerPoint Live session.

Audience view

If permitted by the presenter, audience members can go through slides on their own without affecting the live presentation. They can also customize their viewing experiences with captions, high-contrast slides, and translated slides.

Participants can use the navigation arrows to move around to different slides. They can return to information they missed or move forward to see the upcoming slides. To return to where the presenter is, they can select Sync to Presenter.

Participants can also:

• Select hyperlinks on slides to get more context right away.
• Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at their own pace.
• Switch to a high-contrast view to make the slides easier to view by selecting Change view  in the presentation and turning the View slides in high contrast toggle on.

Independent magnifying and panning

Participants can zoom in and pan on a presentation slide without affecting what others see.

To zoom in or out on a slide:

• Hover over the slideshow and pinch or stretch on the trackpad.
• Pinch or use the stretch touch gesture (on a touch-enabled device).
• Press the ⁠+⁠ or – keys.
• Hover over the slide, hold down Ctrl, and scroll.

To pan around a slide:

• Press the arrow keys.
• Click and drag using a mouse.
• Click and drag on a trackpad.
• Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press Esc to reset the screen.