An Engage meeting is an event that combines the Teams webinar meeting experience with Engage’s event page and conversation layer. 

Roles, controls, recording actions, and compliance are governed by Teams webinar policies and settings.

When to host a meeting 

Engage meetings are best suited for live, collaborative sessions where groups learn together, ask questions of one another, and interact in real time. Meetings are designed for many‑to‑many interactions, and don't support one‑way broadcasts. 

Screenshot of an active meeting using the Teams town hall format

Common use cases include: 

  • Learning and enablement sessions: Trainings, workshops, or walkthroughs where attendees can ask questions and engage during the session

  • Team or community meetings: Regular cadence meetings anchored to a specific community or audience

  • Interactive leadership sessions: Smaller or mid‑sized leader discussions that prioritize dialogue over broadcast

  • Hybrid collaboration sessions: In‑person meetings with a remote audience that can participate live

Engage meetings aren't designed for large broadcast or town hall–style events. For scenarios that require one‑to‑many delivery, limited interaction, or very large audiences, consider using broadcasts in Engage. 

If you don’t need a live experience and only need structured conversations, an async event is a better fit. 

How Engage meetings work 

An Engage meeting runs across two layers: 

Meeting (Teams webinar) 

  • The meeting itself works as a Teams webinar.

  • Presenter, organizer, and attendee roles follow Teams webinar roles.

  • Teams meeting and webinar policies determine all meeting controls, including who presents, attendee mic/camera behavior, recording, and lobby behavior.

  • Recording, transcripts, and compliance follow Teams rules and storage locations.

Event page and feed (Viva Engage) 

  • Viva Engage provides an event landing page for discovery and context.

  • Attendees can engage through the event feed with questions, comments, and reactions.

  • The event page remains available after the meeting for catch‑up and reference.

Policies and governance 

Because Engage meetings are built on Teams webinars, the following rules apply: 

  • Teams webinar policies determine who can create meetings, who can present, and which features are enabled.

  • Admin controls for webinars (registration, attendee experience, external access, recording) are managed in Teams admin settings.

Viva Engage doesn't override Teams webinar policies. It layers engagement and discovery over the Teams policy.

If webinar creation is disabled or restricted in Teams, it also affects Engage meetings. 

Using Engage meetings and the event feed 

Engage meetings include a rich event feed that works across both Engage and the Teams meeting/webinar experience. 

Posts, replies, and reactions stay in sync between Engage and Teams. 

Participants can engage before, during, and after the meeting, whether they’re in Viva Engage or inside the Teams meeting. 

Best practices for Engage meetings 

  • Confirm Teams webinar policies early: Ensure organizers and presenters have the right permissions.

  • Set expectations for engagement: Explain how questions and interaction will work.

  • Use the event page: Share context, links, and recordings in one place.

  • Plan for follow‑up: Leave time and space to address unanswered questions after the meeting.

Learn more 

Microsoft Teams webinars overview: Learn how webinars work, how they differ from meetings and town halls, and which policies apply.

Plan for Teams webinars: Details on webinar capabilities, roles, and the many-to-many interaction model (up to 1,000 interactive attendees).

Teams webinar limits and specifications: Capacity details, including the limit of up to 1,000 concurrent interactive attendees and overflow view-only behavior. 

Async Engage events

Broadcasts in Engage events

Analytics dashboard for Engage events

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