Download attendance reports in Teams

Download attendance reports in Teams

If you've organized a Teams meeting, you can save a record of who attended it. The report includes the name of each person in the meeting, and the time they joined and left.

Notes: 

  • Only meeting organizers can download attendance reports.

  • Your admin needs to turn on this feature to make it available. See Manage meeting policies in Teams for more info.

You'll find the attendance report in a couple of different places:

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the report to your device.

The report will download as a .CSV file that you can open in Excel. Look for the file in your device's Downloads folder. 

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

In the meeting invite

In Teams, go to Calendar, open the meeting, and look for the tile labeled Attendance report on the Details tab. 

Select it to download the .CSV file to your device. You can use Excel to open it.

Note: For recurring meetings, the attendance report you'll find on the Details tab is only for the latest occurrence of the meeting. 

Known issues and limitations

  1. If you're looking for an attendance report for a breakout room, it'll show up in the room's chat only after someone in the room has activated the chat by sending a message. 

  2. The report does not currently include view-only attendees.

  3. If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will only be available for the second meeting.

  4. If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

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