Use Excel to save or convert your files to PDFs, so you can share them or print them using commercial printers. You don't need any other software or add-ins.
Use the PDF format for files that you want to look the same on most computers, have a smaller font size, and comply with an industry standard - like resumes, legal documents, newsletters, or files only intended to be read or printed professionally.
Save file or convert to PDF
Select File > Save a Copy.
In the File Name box, enter a name for the file if you didn't already.
In the Save as type list, select PDF (*.pdf).
- To open the file in the selected format after saving, select the Open file after publishing check box in More options.
- If the document requires high print quality, select Standard (publishing online and printing).
- If file size is more important than print quality, select Minimum size (publishing online).
Select Options to set the page to print, choose whether to print markup, and select output options. Select OK when finished.
Select Save.
Need more help?
You can always ask an expert in the Excel Tech Community or get support in Communities.