This step-by-step article tells you how to use the Find and Replace
dialog box in Microsoft Excel 2002 and in later versions of Excel. In Excel 2002 and in later versions of Excel, the separate Find
dialog boxes are replaced by a single Find and Replace
dialog box with new search and replace options. This article explains the new options.
Find and Replace in one dialog box
dialog boxes of earlier versions of Excel are replaced by a single dialog box. The default tab selection depends on which of the two commands you use to open the dialog box. You can switch between the Find feature and the Replace feature as needed.
Additional searching options are now available in the Find and Replace
dialog box, including searching by formats, replacing formats, and searching the current workbook or worksheet. All of these options are hidden by default. These new features are displayed when you click the Options
Find by format
You can now search based on cell formatting. If you select a format, Excel searches only those cells that have the same format. For example, if you select bold, italics, and currency format with two decimal places, only cells that have all of those attributes will be searched for a match.
You can specify the format in the Find Format
dialog box (click Format
in the Find and Replace
dialog box), which is exactly the same as the Format Cells
To locate the Format Cells dialog box, use one of the following procedures, as appropriate for the version of Excel that you are running:
- In Microsoft Office Excel 2007, click the Home tab, click Format in the Cells group, and then click Format Cells.
- In Microsoft Office Excel 2003 and in earlier versions of Excel, click Cells on the Format menu
Alternatively, you can click Choose Format From Cell
in the Format
drop-down list, and then click any cell in any open workbook to specify that cell's format.
Replace with formatting
You can change the format in cells that match your search. For example, you can apply bold formatting to all cells with the SUM function. You can specify the format in the same way as you find (or search) by format, either by specifying the format in the Replace Format
dialog box or by selecting a cell with the appropriate format.
You can specify to search the entire workbook or the current worksheet. In earlier versions of Excel, your searching ability was limited to the current worksheet. If you have more than one worksheet selected, Excel now searches all selected worksheets in the workbook.
Find All and the Results list
When you click Find All
, all matching cells are displayed in the Results
list. Any item in the list is a hyperlink; therefore, by clicking any of the results on the results list, you activate that cell.
You can format cells, run macros, and save and edit your workbook while the Find and Replace
dialog box is open. You can use this feature with the Results
list to edit cells that match your search. For example, you can search for #
to fix any errors in your workbook.