How to embed a TrueType font in a document

For a Microsoft Word 2000 version of this article, see 212363 .

For a Microsoft Word 97 version of this article, see 113822 .

For a Microsoft Word version of this article, see 188324 .

Summary

Microsoft Word allows you to embed a TrueType font in a Word document so that you can view and edit the font, if licensing rights allow. You can do this even if you open the document on a computer on which the font is not installed.

More Information

To embed a TrueType font in a saved document in Microsoft Word 2002 or in Microsoft Office Word 2003, follow these steps:
  1. On the Tools menu, click Options.
  2. Click the Save tab.
  3. Select the Embed TrueType fonts check box.
To embed a TrueType font in a saved document in Microsoft Office Word 2007, follow these steps:
  1. Click the Microsoft Office Button.
  2. Click Word Options.
  3. On the Save tab, click to select the Embed fonts in the file check box.
Not all fonts are licensed so that they can be embedded. If a font can be embedded, it will increase the file size of your document by approximately the size of the TrueType font (.ttf) file.


NOTE: Some fonts treat normal, bold, italic, and bold-italic as separate font .ttf files. In this case, the file size of your document is larger when you use bold and italic formatting than it is if you do not.


If a font does not have a bold, italic, or bold-italic version, Windows generates bold or italic from the core font. In this case, the file size increases when you use bold or italic formatting.


Licensing rights for font embedding determine how the font may be embedded in the document.


How to estimate the font file size

NOTE: The following steps may be different on your computer. If they are, please consult your product documentation to complete these steps.
  1. On the Start menu, click Control Panel.
  2. Double-click Fonts.
  3. Right-click the font that you want, and then click Properties on the shortcut menu. The size of the font on disk is listed for Size.
Properties

Article ID: 290952 - Last Review: Jan 31, 2007 - Revision: 1

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