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How to convert a numeric value into English words in Excel

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Summary
This article contains sample Microsoft Visual Basic for Applicationsfunctions that you can use to convert a numeric value in a Microsoft Excel worksheet cell into its equivalent in English words.
More information
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure. However, they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

How to create the sample function Called SpellNumber

  1. Start Microsoft Excel.
  2. Press ALT+F11 to start the Visual Basic Editor.
  3. On the Insert menu, click Module.
  4. Type the following code into the module sheet.
    Option Explicit'Main FunctionFunction SpellNumber(ByVal MyNumber)    Dim Dollars, Cents, Temp    Dim DecimalPlace, Count    ReDim Place(9) As String    Place(2) = " Thousand "    Place(3) = " Million "    Place(4) = " Billion "    Place(5) = " Trillion "    ' String representation of amount.    MyNumber = Trim(Str(MyNumber))    ' Position of decimal place 0 if none.    DecimalPlace = InStr(MyNumber, ".")    ' Convert cents and set MyNumber to dollar amount.    If DecimalPlace > 0 Then        Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _                  "00", 2))        MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))    End If    Count = 1    Do While MyNumber <> ""        Temp = GetHundreds(Right(MyNumber, 3))        If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars        If Len(MyNumber) > 3 Then            MyNumber = Left(MyNumber, Len(MyNumber) - 3)        Else            MyNumber = ""        End If        Count = Count + 1    Loop    Select Case Dollars        Case ""            Dollars = "No Dollars"        Case "One"            Dollars = "One Dollar"         Case Else            Dollars = Dollars & " Dollars"    End Select    Select Case Cents        Case ""            Cents = " and No Cents"        Case "One"            Cents = " and One Cent"              Case Else            Cents = " and " & Cents & " Cents"    End Select    SpellNumber = Dollars & CentsEnd Function      ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber)    Dim Result As String    If Val(MyNumber) = 0 Then Exit Function    MyNumber = Right("000" & MyNumber, 3)    ' Convert the hundreds place.    If Mid(MyNumber, 1, 1) <> "0" Then        Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "    End If    ' Convert the tens and ones place.    If Mid(MyNumber, 2, 1) <> "0" Then        Result = Result & GetTens(Mid(MyNumber, 2))    Else        Result = Result & GetDigit(Mid(MyNumber, 3))    End If    GetHundreds = ResultEnd Function      ' Converts a number from 10 to 99 into text. Function GetTens(TensText)    Dim Result As String    Result = ""           ' Null out the temporary function value.    If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...        Select Case Val(TensText)            Case 10: Result = "Ten"            Case 11: Result = "Eleven"            Case 12: Result = "Twelve"            Case 13: Result = "Thirteen"            Case 14: Result = "Fourteen"            Case 15: Result = "Fifteen"            Case 16: Result = "Sixteen"            Case 17: Result = "Seventeen"            Case 18: Result = "Eighteen"            Case 19: Result = "Nineteen"            Case Else        End Select    Else                                 ' If value between 20-99...        Select Case Val(Left(TensText, 1))            Case 2: Result = "Twenty "            Case 3: Result = "Thirty "            Case 4: Result = "Forty "            Case 5: Result = "Fifty "            Case 6: Result = "Sixty "            Case 7: Result = "Seventy "            Case 8: Result = "Eighty "            Case 9: Result = "Ninety "            Case Else        End Select        Result = Result & GetDigit _            (Right(TensText, 1))  ' Retrieve ones place.    End If    GetTens = ResultEnd Function     ' Converts a number from 1 to 9 into text. Function GetDigit(Digit)    Select Case Val(Digit)        Case 1: GetDigit = "One"        Case 2: GetDigit = "Two"        Case 3: GetDigit = "Three"        Case 4: GetDigit = "Four"        Case 5: GetDigit = "Five"        Case 6: GetDigit = "Six"        Case 7: GetDigit = "Seven"        Case 8: GetDigit = "Eight"        Case 9: GetDigit = "Nine"        Case Else: GetDigit = ""    End SelectEnd Function					

How to use the SpellNumber sample function

To use the sample functions to change a number to written text, use one of the methods demonstrated in the following examples:

Method 1: Direct Entry

You can change 32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:
=SpellNumber(32.50)

Method 2: Cell reference

You can refer to other cells in the workbook. For example, enter the number 32.50 into cell A1, and type the following formula into another cell:
=SpellNumber(A1)

Method 3: Insert Function

To use Insert Function, follow these steps:


Excel 2003:
  1. Select the cell that you want.
  2. Click Insert Function on the Standard toolbar.
  3. Under Or select a category, click User Defined.
  4. In the Select a function list, click SpellNumber, and then click OK.
  5. Enter the number or cell reference that you want, and then click OK.

Excel 2007 and 2010:
  1. Select the cell that you want.
  2. Click Insert Function on the Formulas ribbon.
  3. Under Or select a category, click User Defined.
  4. In the Select a function list, click SpellNumber, and then click OK.
  5. Enter the number or cell reference that you want, and then click OK.



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Article ID: 213360 - Last Review: 09/23/2015 05:59:00 - Revision: 10.0

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