This article applies to: Microsoft 365 users with a Copilot license add-on. Users must be signed in with a work or school account.
Copilot Notebooks licensing determines which features, reference types, and usage limits are available to each user. Compare the Copilot Notebooks experience for Copilot Chat and Microsoft Copilot users to decide whether the Microsoft Copilot add-on is right for your organization.
Copilot Notebooks with the Microsoft Copilot add-on
Customers with the Microsoft Copilot add-on receive the full Copilot Notebooks experience. This includes enterprise grounding, advanced AI capabilities, and higher reference limits.
Copilot Notebooks with Copilot Chat
Eligible Copilot Chat users who do not have the Microsoft Copilot add-on receive a streamlined Copilot Notebooks experience. Some capabilities and usage limits differ from the Microsoft Copilot experience.
How licensing affects the Copilot Notebooks experience
Copilot Notebooks uses a tiered model based on the Copilot license assigned to each user. Microsoft Copilot provides the complete feature set, while Copilot Chat provides a meaningful but limited experience.
Because capabilities and limits vary by license, users in the same organization may see different Copilot Notebooks features.
Feature availability by license
The following table summarizes how Copilot Notebooks capabilities differ between Copilot Chat and Microsoft Copilot licenses.
| Capability | Copilot Chat | Work / School |
|---|---|---|
| Notebooks per user | Included | Included |
| Sources per notebook | Up to 50 | Up to 300 |
| Chats per day | Included | Included |
| Suggested references | Not available | Included with Work IQ |
| Suggested notebooks | Not available | Included with Work IQ |
| Researcher / Deep Research | Not available | Up to 25 per month |
| Create a one-shot Word, Excel, or PowerPoint document | Not available | Standard processing |
| Mind maps and infographics | Standard processing | Priority processing |
| Study guides, reports, flashcards, and quizzes | Standard processing | Priority processing |
| Audio Overviews | Not available | Up to 20 per day |
| Live Capture | Not available | Included |
Supported reference types
The reference types you can add to a notebook depend on your Copilot license.
| Reference type | Copilot Chat | Microsoft Copilot |
|---|---|---|
| PDFs, plain text, and media File types: .jpeg, .png, .mp4 | Supported | Supported |
| Word, Excel, and PowerPoint files | Supported | Supported |
| OneNote and Loop pages | Supported | Supported |
| OneNote sections | Supported | Supported |
| Email threads, including attachments | Supported | Supported |
| File types: .md, .txt, .rtf | Supported | Supported |
| URLs | Not supported | Supported |
| Teams chats | Not supported | Supported |
| Meeting invites, including agendas, attendees, and related files | Not supported | Supported |
| Meeting chats, transcripts, and AI summaries | Not supported | Supported |
| Files presented during or shared in a meeting | Not supported | Supported |
| OneNote notebooks | Not supported | Supported |
| SharePoint and OneDrive | Not supported | Supported |
Frequently asked questions
Is Copilot Notebooks only available with the Microsoft Copilot add on license?
No. Copilot Notebooks is available to both Microsoft Copilot users and eligible Copilot Chat users, but features and usage limits differ by license.
Why does another user have more Copilot Notebooks features?
Feature availability depends on the user’s Copilot license. Users with a Microsoft Copilot license get the full Notebooks experience; users with Copilot Chat get a limited set of features.