Sometimes you'll want to collaborate with people who aren't in your team’s organization. If you want to collaborate with them in Teams, you can add them as a guest. Guests have fewer capabilities than team members or team owners, but there's still a lot they can do. For a deeper look, see Guest capabilities in Teams.

Note: You must be a team owner to add a guest in Teams. Before guests can join a team, an admin must enable guest access in Teams. If you can't add a guest, check with your admin.

Add a guest to your team

Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.

To add a guest to your team in Teams:

  1. Select Teams  Teams button and go to the team in your team list.

  2. Select More options More options button > Add member.

    Add members to a team in Teams

  3. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.

    Note: If you receive a "We didn't find any matches" error while trying to add a guest, your organization doesn't allow guests. 

  4. Add your guest's name. Select Edit guest information Edit guest name button and type a friendly name for them. Be sure to take the time to do this now—you’ll need the help of an IT admin to do it later.

    Edit guest information in Teams.

  5. Select Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like

Note: When you add a guest, only their name gets added to their profile card. To add or change other info (such as phone number or title), you'll need to contact your IT admin.

Identify guests on a team

To see if a team has any guests, just look below the heading where the team name shows up.

Channel header indicating a guest in the group

You can tell if someone is a guest by looking anywhere their name appears—the word “Guest” appears after it. You can also see everyone’s roles in the Members tab of a team. Go to the team name and select More options More options button > Manage team > Members.

Switch guest accounts in Teams

Go to the accounts menu to the left of a profile picture at the top of the app, then pick the team or guest account you want.

Related articles

Set guest permissions for channels in Teams

Team owner, member, and guest capabilities in Teams

Want to learn more?

First things to know about teams and channels

To add a guest to your team in Teams:

  1. Tap Teams  Teams button and go to the team in your team list.

  2. Tap More options More options button > Manage members.

  3. Tap Add member Add Members icon and enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.

  4. Tap Invite as a guest > Done. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like

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