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In addition to creating your own tasks, you can create tasks to assign to others.

Tasks help track things you need to do. You can assign tasks to other people as well.

  1. On the navigation bar, click Tasks, and then click New Task, or open an existing task.

    Keyboard shortcut    To create a task, press Ctrl+Shift+K.

  2. Click Assign Task.

    Assign task command on the ribbon

  3. In the To box, enter a name or an email address.

  4. Enter Subject, Start date, and Due date.

    Start and Due Dates properties for an assigned task

  5. If you want the task to repeat, click Recurrence, select the options you want, and then click OK.

  6. Click Send.

    Note: If you assign a recurring task, a copy of the task remains in your task list, but it never updates. If you check the Send me a status report when this task is complete box, you receive status reports for each completed occurrence of the task.

When you open a task you assigned, you can review the progress of assigned tasks with the % Complete box which either you or the recipient can update when they send you an assigned task status report.

Note: Tasks assigned from Outlook for Windows must be accepted or declined using the Outlook for Windows application. This experience is not supported in Outlook on the web. 

Outlook can track the progress of a task assigned to one person. If you want to multiple people to work on a task, it’s a good idea to divide the task into smaller pieces or assign each task individually. For example, to track a report to be written by three writers, create three separate tasks named Write Report: Anne, Write Report: Carlos, and Write Report: Michiyo, and assign each individual task to the appropriate writer.

Track tasks you've assigned to someone else

  1. On the navigation bar, click Tasks.

  2. Click View > Change View > Assigned.

Assigned task view command on the ribbon

Assigned tasks are missing

If you’re not seeing tasks you’ve assigned, Outlook might not be set up to keep copies of tasks you assign.

  1. Click File > Options > Tasks.

  2. Under Task options, check the Keep my task list updated with copies of tasks I assign to other people box.

Keep my task list updated with copies of tasks I assign to other people check box

Turning on this option doesn’t track the tasks you’ve already assigned, but it will track any new ones you assign.

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