Microsoft To Do is a simple and intelligent to-do list that helps you manage all your tasks in one place. With To Do's integration with Outlook, you can use My Day to view your upcoming calendar events and tasks anywhere in Outlook, including Mail, Calendar, and People. If you're using classic Outlook, you've got the option to use To Do, or classic Tasks.
To Do uses smart lists that make it easy to track tasks and organize your day. With To Do you can quickly organize your tasks by adding them to My Day, marking them as important, or adding them to new lists that you create.
Open the To Do app in new Outlook
On the side margin of the new Outlook window, select To Do
, which opens the Tasks pane. You can select different lists, or create a New list here.
Create, edit, delete and restore tasks in new Outlook
Create a task
You can create a task from the Add a task input field. Select the field, type the task's title, and press Return or Enter. If you add a task to a smart list, the task will be saved in Tasks and linked to the list you were in when you created it.
Edit a task
To rename a task, select the task to open its detail view. Once in the detail view, you can click or tap the task's title. A cursor will appear in the task title field and you'll be able to rename or edit the title.
Delete a task
To delete a task, select the trash can button in the bottom corner of the task’s detail view.
Use My Day in Outlook in new Outlook
With To Do you can quickly organize your tasks by adding them to My Day, marking them as important, or adding them to new lists that you create.
Use To Do and the My Day pane to access your upcoming calendar events and tasks anywhere in Outlook, including in Mail, Calendar, People, Groups, and more.
Learn more about using My Day.
Open the To Do app in classic Outlook
On the side margin of the classic Outlook window, select
To Do, which opens the Tasks pane. You can select different lists, or create a New list here.
Make the To Do app your preferred tasks management experience in classic Outlook
You can specify your preferred experience for managing tasks in classic Outlook. There are a few different ways to configure this option.
- On the teaching callout, select Try it:
- In Tasks, select Try it on the yellow bar.
- Navigate to File > Options > Tasks, then select Open tasks in the To Do app. You can switch back to Outlook tasks at any time by unchecking the setting.
How it works
When you select the option to open tasks in To Do, the following changes are made:
- The tasks button (
) is unpinned from the navigation bar (on the side margin of the classic Outlook window) and moved under
All Apps on the navigation bar. The To Do app button remains pinned and visible.
- When you select New Items >
Task, it opens the To Do app instead of the classic Outlook Tasks app.
When you Open a task from the To Do bar, the Reminders window, or the Daily task list on the Calendar, it opens the task in the To Do app.
Create, edit, delete and restore tasks in classic Outlook
Create a task
You can create a task from the Add a task input field. Select the field, type the task's title, and press Return or Enter. If you add a task to a smart list, the task will be saved in Tasks and linked to the list you were in when you created it.
Edit a task
To rename a task, select the task to open its detail view. Once in the detail view, you can click or tap the task's title. A cursor will appear in the task title field and you'll be able to rename or edit the title.
Delete a task
To delete a task, select the trash can button in the bottom corner of the task’s detail view.
View your tasks and calendar in classic Outlook
Tasks are displayed in three locations in classic Outlook — in the To-Do Bar, in Tasks, and in the Daily Task List in Calendar. If you subscribe to a SharePoint task list, any task assigned to you from this list also appears in all three locations.
On the navigation bar, select Tasks.
Select a task to view it in the Reading Pane, or double-click it to open it in a new window.
Another way to see tasks, including flagged to-do items, is the Tasks peek.
- Point to Tasks on the Navigation Bar.
- The Tasks window comes up.
Sort your task list by selecting Tasks > Home > Change View and choosing one of many Current View options available.
Open the To Do app in Outlook on the web and Outlook.com
On the side margin of the Outlook on the web or Outlook.com page, select the To Do
icon, which opens the Tasks pane. You can select different lists, or create a New list here.
Create, edit, delete and restore tasks in Outlook on the web and Outlook.com
Create a task
You can create a task from the Add a task input field. Select the field, type the task's title, and press Return or Enter. If you add a task to a smart list, the task will be saved in Tasks and linked to the list you were in when you created it.
Edit a task
To rename a task, select the task to open its detail view. Once in the detail view, you can click or tap the task's title. A cursor will appear in the task title field and you'll be able to rename or edit the title.
Delete a task
To delete a task, select the trash can icon in the bottom corner of the task’s detail view.
Use My Day in Outlook in Outlook on the web and Outlook.com
With To Do you can quickly organize your tasks by adding them to My Day, marking them as important, or adding them to new lists that you create.
Use To Do and the My Day pane to access your upcoming calendar events and tasks anywhere in Outlook, including in Mail, Calendar, People, Groups, and more.
Learn more about using My Day.
